Financial Secretary: High School - North County High

Anne Arundel County Public Schools•Glen Burnie, MD

1d•Onsite

About The Position

Performs responsible financial bookkeeping, clerical, and secretarial work in a secondary school. The role handles the receipt and disbursement of school and student activity funds, maintains financial records and reports, and provides auxiliary clerical and secretarial support to the school office. Compared with a middle school financial secretary, the position involves more accounts and more complex financial transactions. It includes contacts with students, school administrators, instructional staff, Central Offices, and vendors. Employees exercise considerable independence in scheduling work, making contacts, and maintaining books according to established Board practices and procedures. The position maintains accounting systems for school and student activity funds and related records, including reports, bank reconciliations, lunch-program accounting, receipts, deposits, vendor payments, purchasing, and requisitions. It may also support budgets, payroll records, building-use requests, inventories, shipping and receiving, and workers’ compensation forms. The position is based in an office, school, or similar indoor environment and is classified as non-exempt. Employment is for 12 months, with 260 days worked and 6.5 hours worked.

Requirements

High school diploma or equivalency certificate.
Three years of progressively responsible accounting or bookkeeping experience, including one year at the Middle School Financial Secretary level, or an equivalent combination of education and experience providing the required knowledge, skills, and abilities.
Knowledge of school accounting and bookkeeping policies, practices, and procedures.
Ability to make decisions in accordance with established school policies and procedures.
Ability to exercise courtesy and good judgment when dealing with students, parents, administrators, employees, vendors, and the general public.
Ability to use school-based financial, student, and human resources records management systems.
Demonstrated ability to work and communicate effectively with diverse populations.
For new permanent secretarial, clerical, or technician hires, achievement of the required minimum score on a pre-employment assessment.
For advancement from a lower grade to a higher grade, two years of continuous successful experience at the lower grade, mastery of the position’s duties, required professional development and training, achievement of supervisor-established goals, effective and orderly work practices, compliance with office procedures, satisfactory performance ratings for the two most recent consecutive years, and a supervisor’s letter of recommendation.
For advancement to a higher grade, professional certification or a certificate in finance or accounting; an associate degree in a related field; or coursework or workshops leading toward professional certification.

Nice To Haves

Specialized courses in accounting principles and related computer concepts.
Proficiency with business technology applications, including video/web conferencing and Microsoft Office Suite (Word, Excel, Outlook, and/or PowerPoint).

Responsibilities

Maintain a complete accounting system for school and student activity fund receipts and disbursements in accordance with Board policies and procedures.
Prepare accrual, financial, and sales tax reports and reconcile bank statements.
Account for funds and maintain records for the free/reduced school lunch program.
Receive and count monies and fees, issue individual receipts, prepare deposit slips, and deposit funds at the bank.
Verify vendor billings and invoices, prepare disbursement authorizations, obtain required signatures, write checks, and mail payments.
Maintain petty cash, lunch, and/or change funds as assigned.
Monitor school purchasing privileges and memberships.
Maintain the school internal purchase order system and a processing and filing system for requisitions and purchase orders.
Attend school finance committee meetings as needed to recommend actions concerning school activity funds and report account revenues and expenses.
Assist with general school and athletic fund budgets by providing prior-year revenue and expense amounts.
Record Family and Consumer Services expenditures.
Maintain and update student obligation lists and amounts.
Assist in preparing payroll records as needed.
Prepare after-school building-use request forms and reports as needed.
Operate standard office machines and equipment as assigned.
Compile inventories of textbooks and school property for property control as needed.
Perform purchasing procedures according to published guidelines and enter requisitions for MOI materials, supplies, and services into the financial records management system.
Contact vendors to place orders and determine order status.
Balance and verify MOI printouts, distribute supply orders to departments, and process received goods by checking packing slips, distributing goods, and forwarding payment documentation.
Maintain a shipping/receiving log and process Workers’ Compensation forms as needed.
Perform other related duties as assigned within the same classification or lower.