High School Counseling Secretary

Kenowa Hills Public Schools•Grand Rapids, MI

4d•Onsite

About The Position

The High School Counseling Secretary provides administrative support to the high school counseling staff and Transitions Coordinator. The role maintains student records and files, supports academic and college-and-career preparation programs, assists with student intake and college-related activities, and helps coordinate 504 processes. This is an in-person position requiring regular on-site attendance; its essential functions cannot be performed remotely. The schedule is four hours per day and 20 hours per week. Pay is determined per Board Authorization.

Requirements

Ability to manage multiple ongoing tasks and projects.
Friendly, outgoing personality and ability to communicate effectively and develop positive relationships with parents, students, and staff.
Ability to generate and manage a secondary class schedule.
Excellent organizational and time-management skills; detail-oriented.
Proven confidentiality, strong analytical skills, and problem-solving skills.
Sound knowledge of spelling, grammar, and punctuation in written and oral communication.
Ability to work independently and as part of a team on group projects when necessary.
Ability to work flexible hours and maintain an excellent work attendance record.
Strong computer skills and proficiency with PowerSchool and Microsoft programs.
Must receive Michigan State Police Department clearance prior to employment; the candidate is responsible for the background-check fee.

Nice To Haves

An associate’s or bachelor’s degree and successful secretarial experience are preferred, but not required.

Responsibilities

Organize and maintain CA60 files.
Provide administrative support to the high school counseling staff and Transitions Coordinator.
Assist with student academic records in PowerSchool for middle college, dual enrollment, KCTC, and college and career preparation programs.
Enter data, including updating student GPAs and processing student transcripts in Parchment.
Facilitate college-related activities, including representative visits, college application waivers, and college campus visits.
Facilitate new-student intake appointments for the counseling office.
Provide a welcoming environment to students, parents, and staff accessing the counseling office.
Track MTSS PBIS programs and activities.
Support the counseling staff and district coordinator with 504 development and rollout, including scheduling 504s at the coordinators’ request.
Maintain confidentiality at all times.