504 & Testing Secretary - Temple High School

Temple ISD•Temple, TX

About The Position

The 504 & Testing Secretary supports the efficient operation of the school administrative office and provides clerical services to the school’s administrative staff. The role prepares and maintains campus communications, records, reports, calendars, and student discipline information; monitors attendance and time records; handles calls and visitors; schedules appointments; and assists with meetings and campus activities. Additional duties include administering medication and checking temperatures in the nurse’s absence, maintaining confidentiality, and following district safety and emergency procedures. The position requires a high school diploma or GED, relevant clerical or equivalent experience, and skills in keyboarding, file maintenance, office software, recordkeeping, basic accounting, organization, communication, and interpersonal relations. The work uses standard office equipment and involves frequent interruptions, prolonged sitting, repetitive keyboarding, occasional light lifting, and potentially prolonged or irregular hours.

Requirements

High school diploma or GED.
One year of clerical/secretarial experience or other equivalent experience or background.
Proficient keyboarding and file maintenance skills.
Ability to use software to develop spreadsheets and databases and perform word processing.
Ability to maintain accurate and auditable records.
Knowledge of basic accounting principles.
Ability to follow verbal and written instructions.
Ability to perform varied tasks and adapt when assignments change on short notice.
Effective organizational, communication, and interpersonal skills.

Responsibilities

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, payment authorizations, and instructional materials in accordance with district standards and requirements.
Maintain daily teacher attendance and substitute-teacher records; monitor and process time records, leave requests, and reports; and submit information to the central office according to procedures and deadlines.
Maintain the school calendar of events.
Compile, maintain, and file required reports, records, and documents, including student records, according to established procedures.
Collect and enter student discipline information, maintain accurate discipline records, and assist the Assistant Principal with dissemination of discipline information.
Receive incoming calls, take reliable messages, and route calls to appropriate staff.
Assist students, teachers, and parents as needed.
Schedule meetings and appointments and maintain the principal’s calendar.
Assist with planning, preparation, and setup for faculty meetings and campus activities.
Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness when the nurse is absent.
Maintain confidentiality.
Follow district safety protocols and emergency procedures.
Model commitment to campus and district goals, build trust and collaborate with peers, communicate clearly, and pursue learning and growth opportunities.