School Secretary

Legacy Traditional Schools•Columbia, SC

3d•Onsite

About The Position

The School Secretary is primarily responsible for day-to-day front desk activities, with an emphasis on maintaining positive relationships with parents, students, and staff. The position supports school administration and operations through front-office communications, visitor screening, student sign-in and sign-out, event preparation, correspondence, purchasing, accounting, recordkeeping, and other administrative duties. This is a year-round position and requires working during school breaks.

Requirements

High school diploma or equivalent.
Two or more years of experience in a school or clerical field.
Ability to interact positively with staff, students, and parents.
Ability to maintain a safe and welcoming front office environment by following Legacy policies.
Excellent verbal and written communication skills with students, peers, administration, and parents.
Ability to collaborate positively and proactively with school staff and Vertex employees.
Professional appearance.
Strong communication and organizational skills.
Initiative and ability to handle multiple tasks simultaneously.
Strong computer skills, including Google Suite.
Must pass a criminal history background check.
Ability to meet the stated physical requirements, including extended standing and lifting as described in the posting.

Responsibilities

Answer and screen telephone calls, responding to questions or providing information about office and school policies or procedures.
Greet visitors and screen them through the security system to ensure authorized access to students and campus.
Interact positively with students, assist with sign-in and sign-out as needed, and research information in Eleyo, Titan, and SchoolMint.
Support administrators with event preparation, including placing orders, scheduling, communicating, and creating ceremony materials.
Manage incoming and outgoing correspondence through applications such as the marquee, campus event calendar, social media, and email.
Manage, place, distribute, and reconcile campus orders in a timely manner.
Maintain purchasing card receipts and complete monthly reconciliation in Workday.
Complete accounting duties and ensure deposits are accurate and submitted on time.
Compose, edit, type, duplicate, and proof correspondence, reports, and confidential documents; research and verify information for reports and special projects as needed.
Arrange meetings, conferences, student photos, student assemblies, and other activities.
Maintain accurate office records, including volunteer records, key contracts, walker sheets, and substitute rosters or folders.
When applicable, schedule substitute teachers before absences and reconcile data weekly in AESOP and Workday.
Cover duties for absent staff when requested by an administrator.
Perform other related duties as required by an administrator.