School Secretary

Legacy Traditional Schools • Columbia, SC

2d

About The Position

The School Secretary is primarily responsible for the day-to-day activities of the front desk, maintaining positive relationships with parents, students, and staff. The role supports school administration and campus operations by managing communications, visitors, records, purchasing, accounting tasks, and event preparation. The position is year-round and requires working during school breaks.

Requirements

• High school diploma or equivalent.
• Two or more years of experience in a school or clerical field.
• Ability to interact positively with staff, students, and parents.
• Ability to maintain a safe and welcoming front office by following Legacy policies.
• Excellent verbal and written communication skills.
• Ability to collaborate positively and proactively with school staff and Vertex employees.
• Professional appearance.
• Strong communication and organizational skills.
• Initiative and ability to handle multiple tasks simultaneously.
• Strong computer skills, including Google Suite.
• Ability to pass a criminal history background check.
• Ability to meet the stated physical demands, including frequent walking, standing, and stooping; lifting up to approximately 25 pounds and occasionally lifting equipment or materials weighing up to approximately 40 pounds; and standing for extended periods.
• Ability to see and read computer screens and printed material, hear and understand speech, speak clearly, and understand and follow oral and written instructions.

Responsibilities

• Screen telephone calls, answer questions, and provide information about office and school policies or procedures.
• Greet visitors and screen them through the security system to ensure authorized access to students and campus.
• Interact with students, assist with sign-in and sign-out, and research information in Eleyo, Titan, and SchoolMint.
• Support administrators with event preparation, including placing orders, scheduling, communicating, and creating materials for ceremonies.
• Manage incoming and outgoing correspondence through applications such as the marquee, campus event calendar, social media, and email.
• Manage, place, distribute, and reconcile campus orders in a timely manner.
• Maintain purchasing-card receipts and complete monthly reconciliation in Workday.
• Complete accounting duties accurately and ensure deposits are timely.
• Compose, edit, type, duplicate, and proof correspondence, reports, and confidential documents; research and verify information for reports and special projects.
• Arrange meetings, conferences, student photos, and student assemblies.
• Maintain accurate office records, including volunteer records, key contracts, walker sheets, and substitute rosters or folders.
• When applicable, schedule substitute teachers before absences and reconcile data weekly in AESOP and Workday.
• Cover duties as needed when staff are absent, as requested by the administrator.
• Perform other related duties as required by the administrator.

Benefits

• Industry-leading pay.
• Rewards and referral bonuses.
• Paid time off.
• Comprehensive medical, dental, and vision benefits.
• Discounted onsite childcare.
• Student enrollment priority.
• Retirement plans.
• Promotion opportunities, training, and mentoring.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED