School Secretary - Principal Secretary

Wachusett Regional School District•Sterling, MA

About The Position

The Principal Secretary at Chocksett Middle School provides clerical support to administrative staff, acts as a receptionist when needed, and performs changing office duties to help ensure smooth office operations. The position involves maintaining student records and attendance, coordinating school supplies and purchasing, supporting student activity and petty cash accounts, maintaining school and community-use calendars, processing payroll materials, seeking substitute personnel, assisting visitors and callers, completing administrative paperwork, and coordinating student busing information. The role uses computer hardware and software, including PowerSchool, Munis, Ready Sub, and School Messenger, as needed for assigned tasks. The position is 40 hours per week for a 200-day work year and is paid according to the Clerical Salary Schedule, Level IIIA. The district encourages applicants committed to enriching students’ lives and identifies Collaboration, Empathy, Inclusivity, Integrity, Perseverance, and Responsibility as its core values. Its mission is to foster a safe, nurturing, welcoming, inclusive, and respectful educational community; provide equitable opportunities for meaningful learning; empower students to develop their strengths and interests; and partner with the community while using resources effectively and efficiently.

Requirements

High school graduate.
Highly qualified in English, grammar, and typing.
Mature and discreet, with the ability to meet people and handle sensitive material.
Three years of successful office experience with progressively more important responsibilities.
Computer literate and familiar with necessary computer applications.

Responsibilities

Maintain student records, including entering information into PowerSchool and maintaining daily attendance records.
Order school supplies, enter requisitions into Munis, and check and distribute supplies.
Work with the Principal to maintain checking and savings accounts for student activity funds and petty cash.
Maintain calendars of school activities and community use of the building, including invoicing and handling related funds.
Submit school payroll grids, timesheets, and applicable payroll forms, and enter information into Munis as necessary.
Use the Ready Sub platform to attempt to secure substitute personnel.
Greet visitors courteously, determine their needs, check appointments, and direct or escort them to the appropriate person or office.
Answer office telephone calls, respond appropriately to requests, and route calls to the appropriate person or office.
Complete paperwork, forms, requests, responses, and other tasks as directed by the supervisor, including School Messenger communications, employee reimbursement requests, and other Principal requests.
Work with the district bus company and Central Office to maintain busing routes and student assignments.
Use the computer hardware and software provided to complete assigned tasks.
Perform other related duties or assignments as directed by the supervisor.