Financial Assistant - Bookstore

Auburn University • Auburn, AL

2d

About The Position

The Auburn University Bookstore is seeking a detail-oriented and dependable Financial Assistant to support its financial operations. The role primarily focuses on accounts payable, including accurate and timely processing of invoices, payments, vendor records, and other financial transactions in accordance with university policies and procedures. It involves handling a high volume of transactions in a fast-paced environment, using financial systems and reviewing documentation throughout much of the workday. The work supports the Bookstore’s operations and services to the Auburn University community. Applicants are required to upload a cover letter with their application.

Requirements

• Level I: High school diploma or GED.
• Level II: High school diploma or GED plus 2 years of experience in financial support services, or an associate degree, or a bachelor’s degree.
• Applicants must upload a cover letter with their application.

Responsibilities

• Process high volumes of invoices accurately, meet deadlines, and follow university policies and procedures.
• Organize, monitor, and match receiving records to invoices in the department’s digital invoicing process.
• Communicate with vendors, university departments, and customers about payments, billing questions, and invoice concerns.
• Assist with vendor onboarding and maintenance in the university’s TigerBuy procurement system.
• Maintain knowledge of university financial policies and procedures and provide process guidance to staff, faculty, and students.
• Perform daily accounts payable exports between internal and university financial systems.
• Assist with daily cash drawer balancing and weekly safe counts as needed.
• Prepare, organize, and submit university requisitions and related financial documentation.
• Process and reconcile university purchasing card transactions across multiple financial platforms.
• Maintain accurate vendor records and supporting financial documentation.
• Generate, review, research, and process financial reports, vouchers, and related records across multiple systems.
• Correspond with university business offices about financial procedures, vendor issues, and transaction-related questions.
• Support implementation and transition of new or updated financial processes and systems.
• Provide general office support, including answering phones, assisting visitors, handling mail, scheduling arrangements, and supporting cashier operations as needed.
• Prepare and review vouchers, forms, correspondence, reports, schedules, and other financial documents, and resolve discrepancies and errors.

Benefits

• Auburn offers benefits, educational opportunities, and a culture of support and work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED