PT Finance Clerks

Midvale City•Midvale, UT

11d•$26 - $32

About The Position

The Finance Clerk provides financial, administrative, and clerical services to support efficient and accurate Accounts Payable, Utility Billing, and Cash Receipting operations for Midvale City. The role performs complex clerical and accounting functions to monitor and maintain computerized financial records. Two part-time, non-exempt positions are available, with one morning schedule and one afternoon schedule, Monday through Thursday. The position reports to the City Treasurer and supervises no employees. Work includes maintaining accounts payable and utility billing systems, processing payments and cash receipts, assisting customers, and completing deposits and reconciliations. The position requires a high school graduation and three to four years of bookkeeping or accounting experience, or an equivalent combination of education and experience. A valid Utah driver's license must be maintained; applicants must pass pre-employment drug, background, and driving record checks. Work takes place in generally comfortable conditions and involves intermittent sitting, standing, walking, stooping, and reaching. Occasional bending and lifting or moving up to 25 pounds are required. The position involves periodic local travel, considerable exposure to stress from human behavior, frequent deadlines, and general job demands.

Requirements

High school graduation and three to four years of experience in bookkeeping or accounting, or an equivalent combination of education and experience.
Must possess and maintain a valid Utah Driver's License, subject to periodic verification by the City.
Must pass a pre-employment drug test, background check, and driving record check.
Ability to communicate effectively verbally and in writing.
Ability to develop effective working relationships with city officials, department heads, local professionals, fellow workers, and the general public.
Ability to establish comprehensive methods and procedures for receiving and disbursing City monies and maintaining accurate records of financial transactions.
Working knowledge of basic computer software applications, including Windows, spreadsheet programs, and word processing programs.
Ability to learn and maintain the financial software package used by the City.
Proficient keyboard and 10-key operation.
Job attendance is required except for authorized leave.
Occasional ability to bend, lift, and/or move up to 25 pounds; talking, hearing, seeing, and common eye, hand, and finger dexterity are required.
Periodic local travel is required.

Responsibilities

Meet performance standards established with the employee's manager.
Maintain the accounts payable system and issue warrants for payment of goods and services received.
Maintain vendor files and issue annual 1099 forms.
Oversee and control City charge cards and employee-issued credit cards.
Prepare and mail utility bills to businesses and residents on a regular basis.
Prepare delinquency and shut-off notices and follow the City's shut-off process for delinquent utility accounts.
Set up and transfer accounts between property owners.
Create billing, payment, and cash receipt adjustments when necessary.
Post payments to the utility billing system daily.
Generate, monitor, and complete service orders for utility accounts.
Provide the public with information regarding utility billing rates and procedures.
Assist customers in resolving problems and complaints.
Receive payments for City revenue generated through programs and services.
Maintain and update the Cash Receipting system and reconcile funds received with daily receipts.
Prepare daily deposits and ensure cash funds are deposited in the bank.
Ensure cash funds are locked in the safe at close of business.
Maintain coverage of the cash register and switchboard.
Perform other duties as assigned.