PT Finance Clerks

Midvale City•Midvale, UT

About The Position

Midvale City is hiring two part-time Finance Clerks to provide financial, administrative, and clerical services supporting Accounts Payable, Utility Billing, and Cash Receipting. The position maintains computerized financial records and performs a range of complex clerical and accounting functions to support accurate and efficient operations. The work schedule is Monday through Thursday, with one position scheduled in the morning and one in the afternoon. The positions are non-exempt and non-benefited. The hiring range is $25.95–$31.77 per hour, depending on qualifications and experience (DOQ). The Finance Clerk reports to the City Treasurer and supervises no employees. The role requires a high school graduation and three to four years of bookkeeping or accounting experience, or an equivalent combination of education and experience. A valid Utah Driver’s License must be maintained, and applicants must pass pre-employment drug, background, and driving record checks. The work is generally performed in comfortable conditions and involves intermittent sitting, standing, walking, stooping, and reaching. Employees may occasionally need to bend, lift, or move up to 25 pounds. The job requires talking, hearing, seeing, and common eye, hand, and finger dexterity. Periodic local travel is required. The role involves considerable exposure to stress related to human behavior, frequent deadlines, and general job demands.

Requirements

High school graduation and three to four years of bookkeeping, accounting, or equivalent experience and education.
Possess and maintain a valid Utah Driver’s License, subject to periodic verification by the City.
Pass a pre-employment drug test, background check, and driving record check.
Communicate effectively, verbally and in writing.
Develop effective working relationships with City officials, department heads, local professionals, coworkers, and the general public.
Establish comprehensive methods and procedures for receiving and disbursing City monies and maintaining accurate records of financial transactions.
Have working knowledge of basic computer software applications, including Windows, spreadsheet programs, and word processing programs.
Ability to learn and maintain the financial software package used by the City.
Proficient keyboard and 10-key operation.

Responsibilities

Meet performance standards established with the employee’s manager and maintain required attendance, except for authorized leave.
Maintain the accounts payable system and issue warrants for payment of goods and services received.
Maintain vendor files and issue annual 1099 forms.
Oversee and control City charge cards and employee credit cards.
Prepare and mail utility bills to businesses and residents on a regular basis.
Prepare delinquency and shut-off notices and adhere to the City’s shut-off process for delinquent utility accounts.
Set up and transfer accounts between property owners.
Create billing, payment, and cash receipt adjustments when necessary.
Post payments to the utility billing system daily.
Generate, monitor, and complete service orders for utility accounts.
Provide the public with information about utility billing rates and procedures.
Assist customers in resolving problems and complaints.
Receive payments for City revenue generated through a variety of programs and services.
Maintain and update the Cash Receipting system and reconcile funds received with daily receipts.
Prepare the daily deposit and ensure cash funds are deposited in the bank.
Ensure cash funds are locked in a safe at close of business.
Maintain coverage of the cash register and switchboard.
Perform other duties as assigned.