File Supervisor

Veterans Health Administration • Harlingen, TX

2d • Onsite

About The Position

The File Supervisor oversees the Medical Records Scanning and File Room unit of the Health Information Management System (HIMS) at the VA Texas Valley Coastal Bend Health Care System in Harlingen, Texas. The position plans, organizes, administers, and directs support services for the organizations served, and assists the Records Manager with ensuring unit procedures are followed and records are processed in a timely manner. This is not a virtual position; the employee must live within or be willing to relocate within a commutable distance of the duty location.

The supervisor coordinates recruitment and selection for unit vacancies, supervises staff, monitors the distribution and use of staff resources, conducts regular staff meetings, and submits timely performance appraisals. The role also includes maintaining a safe work environment and providing initial training to new employees within one day of assignment. The position is scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m.

Requirements

• One year of specialized experience equivalent to at least the GS-5 grade level in the Federal service, including retrieving, tracking, scanning/importing, purging, and retiring records according to established policies and procedures, and overseeing employees who scan documents into paper and electronic records.
• U.S. citizenship is required.
• Complete the required application, assessment, and questionnaire.
• Male applicants born after December 31, 1959, must be registered with Selective Service.
• Subject to a background/security investigation.
• Selected applicants must complete online onboarding and provide acceptable identification documents.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• Serve a one-year probationary period.
• Complete the Supervisory Situational Judgment Test as part of the assessment process and answer every assessment item.
• Applicants must provide month and year start and end dates for all experience listed on their resume; part-time experience must include hours worked per week and is credited based on time spent in qualifying activities.

Responsibilities

• Plan, organize, administer, and direct support services for the organizations served.
• Assist the Records Manager in ensuring procedures for record retrieval, tracking, scanning/importing, purging, and retirement are followed and completed in a timely manner.
• Coordinate recruitment for unit vacancies and review or participate in selection processes to fill positions in accordance with applicable regulations.
• Provide direct supervision to staff.
• Monitor and review the distribution and utilization of staff resources.
• Conduct staff meetings at least monthly and submit meeting minutes for approval to the Assistant Chief, Health Information Management Section, or designee.
• Submit performance appraisals in a timely manner and in accordance with agency policy.
• Maintain a safe work environment and adhere to required safety procedures.
• Provide initial training to new employees within one day of assignment.
• Perform other duties as assigned.

Benefits

• Federal employees and their families have access to a comprehensive benefits package. Selected applicants may qualify for annual leave accrual credit based on prior work or military service, subject to request and approval before appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed