File Supervisor

Veterans Health Administration • Albuquerque, NM

3d • Onsite

About The Position

The Raymond G. Murphy Health Care System is recruiting a full-time File Supervisor in the Health Administrative Service. The incumbent serves as Program Manager/Supervisor of the File Room Unit, which includes the paper file room, document imaging and importing, record retirements, and archive duties. This is not a virtual position. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The position requires one year of specialized experience equivalent to at least GS-5; there is no educational substitution at this grade level. Applicants who are current or former federal employees seeking qualifying appointments may also need to meet the GS-5 time-in-grade requirement. The work involves physical exertion, including prolonged standing, bending, reaching, and lifting moderately heavy items such as record boxes.

Requirements

• One year of specialized experience equivalent to at least the next lower grade, GS-5, in the normal line of progression. Examples include maintaining, organizing, and retrieving records; reviewing incoming documents to determine filing categories and record locations; assisting with daily filing activities; tracking incoming and outgoing records; and identifying and resolving filing discrepancies.
• Current Federal employees who have held a GS grade within the past 52 weeks must have 52 weeks at GS-5 and submit documentation demonstrating time-in-grade eligibility.
• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Selected applicants are subject to a background/security investigation and must complete online onboarding and provide acceptable identification.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• A one-year probationary period is required.
• The work requires prolonged standing, bending, reaching, and lifting moderately heavy items such as record boxes.

Responsibilities

• Plan and develop the patient information system, including operating methods and procedures for medical records functions.
• Run medical record timeliness and delinquency reports.
• Analyze patient documents against regulatory requirements for medical records.
• Prepare formal recommendations for promotions, reassignments, other employee status changes, or recognition of outstanding performance.
• Serve as a liaison with Human Resources Management Service on personnel matters concerning assigned employees.
• Return calls from Veterans, their family members, and/or representatives to provide assistance and perform service recovery.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position eligibility.
• Eligible selected applicants may request prior work or military service credit toward annual leave accrual, subject to approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed