File Supervisor

Veterans Health Administration • Columbus, OH

1d • Onsite

About The Position

The File Supervisor oversees the Medical Records Scanning Unit of the Health Information Management Section (HIMS), which is part of Patient Business Service (PBS) at the Chalmers P. Wylie Veterans Affairs Ambulatory Care Center in Columbus, Ohio. The unit’s staff scan documents into electronic medical records and handle administrative documents. This is not a virtual position; the employee must live within or be willing to relocate within commuting distance of the duty location. The position may be authorized for telework, with eligibility discussed during the interview process.

The supervisor plans, organizes, administers, and directs support services for the organizations served. The role includes assisting the Records Manager with timely record retrieval, tracking, scanning/importing, purging, and retirement procedures; coordinating recruitment and selection for unit vacancies; supervising and developing staff; monitoring resource allocation; conducting regular staff meetings and submitting minutes; and completing performance appraisals in accordance with agency policy. The supervisor also maintains a safe work environment, provides new employees with initial training within one day of assignment, and performs other duties as assigned.

The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Recruitment and relocation incentives are not authorized, and a Critical Skills Incentive is not approved. The position requires occasional lifting and carrying of record boxes and bulky paper files. Applicants must meet the GS-6 qualification requirements, including one year of qualifying specialized experience equivalent to at least GS-5, or be a U.S. citizen and complete the required application and assessment process. A one-year probationary period is required.

Requirements

• U.S. citizenship.
• One year of specialized experience equivalent to at least GS-5, including experience retrieving, tracking, scanning/importing, purging, and retiring records according to established policies and procedures, and overseeing employees who scan documents into paper and electronic records.
• Complete all required application, assessment, and questionnaire steps; answer every item in the Supervisory Situational Judgment Test.
• Register with Selective Service if a male born after December 31, 1959.
• Pass a background/security investigation and complete the online onboarding process and pre-employment identification requirements.
• Participate in the seasonal influenza vaccination program as a Department of Veterans Affairs Health Care Personnel employee.
• Serve a one-year probationary period.
• Live within or be willing to relocate within commuting distance of the duty location.
• Meet the physical requirement of occasional lifting and carrying record boxes and bulky paper files.

Responsibilities

• Plan, organize, administer, and direct support services for the organizations served.
• Assist the Records Manager in ensuring timely record retrieval, tracking, scanning/importing, purging, and retirement according to current unit procedures.
• Coordinate recruitment for unit vacancies and review or participate in selection processes to fill positions in accordance with applicable regulations and requirements.
• Provide direct supervision to staff in a positive manner.
• Maintain, monitor, and review staff resources to ensure they are appropriately distributed and utilized.
• Conduct staff meetings at least monthly and submit minutes for approval to the Assistant Chief, Health Information Management Section, or designee.
• Submit performance appraisals timely and in accordance with agency policy.
• Maintain a safe work environment and follow required safety procedures.
• Provide initial training to new employees within one day of assignment.
• Perform other duties as assigned.

Benefits

• Federal employee benefits package available to the employee and family, subject to position eligibility.
• Potential credit toward annual leave accrual based on prior work or military service, subject to request and approval before appointment and not guaranteed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed