File Management Specialist $2000 Sign-on Bonus

Marriott Vacations Worldwide•Lakeland, FL

11d

About The Position

The File Management Specialist records and tracks the receipt and location of documents, reviews documents for errors and omissions, and either makes corrections or sends documents to the appropriate coworker for correction. The role handles document requests and transmission, scanning and archiving, filing, and preparing and maintaining records using computer and paper-based systems. It also supports efficient work processes, quality standards, team goals, and service needs while following company policies and protecting confidential information and company assets.

Requirements

High school diploma or G.E.D. equivalent.
Minimum of one year of related experience.
Excellent oral and written communication skills.
Strong problem-solving and troubleshooting skills.
Ability to work well with others on the team and across other teams within the organization.
Strong attention to detail.
Ability to multitask.
Strong time-management skills.
Basic to intermediate use of Microsoft Office software.
Ability to move, lift, carry, push, or pull objects weighing up to 35 pounds without assistance.

Responsibilities

Record the receipt of and location of various documents.
Audit documents to ensure correct information is presented.
Send electronic, facsimile, or paper copies of documents in response to internal and external client requests for documentation.
Transmit information or documents using a computer, mail, or facsimile machine.
Scan documentation for electronic storage.
Arrange to have paper-copy documentation archived in a physical document warehouse.
Record and file corrected legal documents in accordance with applicable procedures and regulations.
Utilize reports for efficiency in assigned work processes and to ensure weekly targets are met.
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, and other materials.
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Follow company policies and procedures, maintain confidentiality of proprietary information, and protect company assets.
Develop and maintain positive working relationships, support team goals, and listen and respond appropriately to concerns of other employees.
Anticipate and address owners’ service needs.
Ensure adherence to quality expectations and standards; identify, recommend, and implement ways to increase organizational efficiency, productivity, quality, safety, or cost savings.