Field Service Coordinator

Czarnowski • Pittsburgh, PA

1d

About The Position

Czarnowski is seeking a Field Service Coordinator to support the Account Team in planning and coordinating private events, automotive shows, and trade shows. The role involves gathering show information, organizing pricing and deadlines, obtaining vendor quotes, supporting accurate client budgets, and ordering event services. The coordinator also handles event documentation and materials, assists with travel arrangements for supervisors, and provides dependable communication and support to internal teams. The position requires managing multiple events and deliverables at once, often under deadlines, and may involve responding to calls and emails during extended hours, including possible nights and weekends. Annual travel of up to 10% is required for conferences, meetings, events, and shows when needed.

Requirements

• Overall knowledge of Microsoft Word, Excel, and PowerPoint.
• Excellent interpersonal communication and organizational skills.
• Ability to prioritize and multitask in a team environment while working under deadlines.
• Strong time management capabilities and an ambitious work ethic.
• Ability to manage a multifaceted, rotating daily workload.
• Willingness to answer calls and emails during extended hours, including possible nights and weekends.
• Willingness to travel to conferences and meetings for learning purposes, and to events and shows when needed; required annual travel is up to 10%.

Nice To Haves

• Bachelor’s degree in Communications, Marketing, or a related field.

Responsibilities

• Research and download key information about automotive and trade shows for specific clients.
• Enter and organize pricing, deadlines, and booth information in Excel spreadsheets.
• Build positive relationships with vendors and obtain accurate quotes for outside services, including transportation, furniture, forklift equipment, flooring, and floral services.
• Assist the Account Team with creating and updating client budgets using accurate pricing and quotes from show kits and preferred vendors.
• Order services for upcoming private events, automotive shows, and trade shows.
• Submit floorplans, electrical layouts, and insurance information as needed.
• Compile and ship show materials to the appropriate supervisor before each show or event.
• Assist with booking necessary supervisor travel, including coordinating with city managers on credit card authorization and travel request forms.
• Complete additional requests from the Account Team as needed.

Benefits

• Medical benefits effective within 30 days or less of the start date.
• Dental benefits effective within 30 days or less of the start date.
• Vision benefits effective within 30 days or less of the start date.
• 401(k) matching with no vesting period; employees are fully vested as of day one.
• Generous paid time off.
• Paid holidays.
• Flexible work environment.
• Collaborative work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed