Field Service Coordinator

Czarnowski Collective • Pittsburgh, PA

2d

About The Position

Czarnowski is seeking a Field Service Coordinator to support the Account Team with event research, vendor coordination, budgeting, ordering services, and preparation for private events, automotive shows, and trade shows. The coordinator will organize event information, pricing, deadlines, and booth details, and help ensure accurate, timely communication and deliverables across multiple events. The role involves working with vendors and internal teams, preparing show materials, and assisting with supervisor travel arrangements. It requires strong organization, communication, time-management, and multitasking skills. The position may require responding to calls and emails during extended hours, including possible nights and weekends, and travel of up to 10% annually.

Requirements

• Overall knowledge of Microsoft Word, Excel, and PowerPoint.
• Excellent interpersonal communication and organizational skills.
• Ability to prioritize and multitask in a team environment while working under deadlines.
• Strong time-management capabilities and an ambitious work ethic.
• Ability to manage a varied, rotating daily workload.
• Willingness to answer calls and emails during extended hours, including possible nights and weekends.
• Readiness to travel to conferences and meetings for learning purposes, and to events and shows when needed; required annual travel is up to 10%.

Nice To Haves

• Bachelor’s degree in Communications, Marketing, or a related field is preferred but not required.

Responsibilities

• Research and download key information about automotive and trade shows for specific clients, and organize pricing, deadlines, and booth information in Excel spreadsheets.
• Work with vendors to obtain accurate quotes for outside services, including transportation, furniture, forklift equipment, flooring, and floral services, under Account Manager direction.
• Assist the Account Team with creating and updating client budgets using accurate pricing and quotes from show kits and preferred vendors.
• Order services for upcoming private events, automotive shows, and trade shows, and submit floorplans, electrical layouts, and insurance information as needed.
• Compile and ship show materials to the appropriate supervisor before each show or event.
• Assist with booking necessary supervisor travel, including completing credit card authorization and travel request forms with city managers.
• Handle additional requests from the Account Team as needed.

Benefits

• Medical, dental, and vision benefits effective within 30 days or less of the start date.
• 401(k) matching with no vesting period; employees are fully vested from day one.
• Generous paid time off.
• Paid holidays.
• Collaborative work environment.
• Flexible work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed