Field Payroll Admin - Temp to Hire

Rosendin•Richmond, VA

About The Position

The Field Payroll Admin 1 provides basic payroll administrative and clerical support to the Field Payroll team. The position focuses on accurate data entry, document handling, and routine payroll support while learning payroll processes, systems, and compliance requirements. It supports weekly payroll processing and helps maintain accurate employee payroll records while following established procedures, policies, and deadlines. The role includes responding to employee inquiries and handling requests for hours reports, paystubs, W-2s, and Verification of Employment. Travel is up to 5%. The work is conducted primarily indoors, though conditions can vary and noise may be louder on a jobsite. The position involves extended periods of sitting, as well as standing, walking, typing, carrying, pushing, and bending, and occasional lifting of up to 30 pounds. The position is described as temp to hire.

Requirements

High school diploma or equivalent.
0–2 years of payroll, HR, finance, or administrative experience.
Basic understanding of payroll or HR administration.
Strong attention to detail and data accuracy.
Ability to follow instructions and maintain confidentiality.
Effective written and verbal communication skills.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Ability to work under time pressure and adapt to changing requirements with a positive attitude.

Nice To Haves

Experience working with a union employer preferred.
Payroll or HR coursework preferred.

Responsibilities

Assist with collecting, scanning, and filing payroll documentation, including timecards, new hire forms, and deduction documents.
Perform basic data entry in Time Entry and payroll systems under supervision.
Distribute paychecks and pay statements as directed.
Respond to routine payroll inquiries by conducting an initial review, routing or escalating issues as appropriate, and ensuring employees receive a clear and accurate response in a timely manner.
Maintain organized and accurate employee payroll records.
Support weekly payroll processing activities and follow established payroll procedures, policies, and deadlines.
Handle requests for hours reports, paystubs, W-2s, and Verification of Employment.
Collect, scan, and submit payroll documents, including garnishment notices, 401(k) letters, tax deduction catchups, travel agreements, and promotions.
Update Time Entry software with employee, foreman, and general foreman information.
Review regular timecards, retroactive requests, and missed time to ensure hours and pay information are reported accurately.
Review employee pay rates for compliance with union contracts and labor laws.
Submit requests and ensure certain employees have the devices and software access needed for time entry and payroll responsibilities.