Field Administrative Assistant
About The Position
The HR Field Administrative Assistant provides administrative and clerical support to field personnel and serves as a liaison between the corporate office and job sites. The role coordinates shipments and office supplies, assists with employee documentation, and supports field supervision with operational tasks. It also assists with new employee onboarding and helps ensure Corporate Human Resources receives accurate employee documentation. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Travel and relocation to job sites are required, with 100% travel and no rotations. The position is based on job sites, with an office or cubicle provided in a construction office trailer. Work is primarily indoors, though environmental conditions vary and noise may be loud on the job site. The role includes periods of sitting, standing, walking, typing, carrying, pushing, and bending, as well as occasional lifting of up to 30 pounds.
Requirements
- High school diploma or GED.
- One year of experience in administration, or a combination of training and equivalent experience.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Excellent organizational skills and the ability to prioritize and manage multiple tasks under pressure.
- Strong written and verbal communication skills.
- Attention to detail and the ability to proofread documents effectively.
- Valid driver's license and ability to pass an MVR check, background check, physical, and drug test.
- Willingness to travel and relocate to job sites; 100% travel is required with no rotations.
Responsibilities
- Serve as a liaison between site supervision, field teams, and the corporate office.
- Ensure employee documents, orientation packets, training materials, and handbooks are available and up to date.
- Assist site supervision with new employee onboarding by distributing forms, explaining how to complete them, collecting completed forms, auditing documentation before crew assignment and site-specific safety orientation, and compiling and sending documentation to corporate.
- Perform general administrative duties, including organizing and maintaining filing systems and preparing documents.
- Coordinate meetings, organize calendars, and assist with travel arrangements as needed.
- Support the processing of invoices, expense reports, and procurement requests.
- Answer phone calls, manage mail, and coordinate FedEx and UPS shipments.
- Order and maintain office supplies for job site operations.
- Perform other duties as assigned to support field and corporate operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
