Field Administrative Assistant

Bright Horizons Family Solutions • Town of Mamaroneck, NY

17h • $17 - $23 • Onsite

About The Position

Bright Horizons is seeking a Field Administrative Assistant to provide administrative and customer-service support across a group of early education centers or schools. The role supports communications, records, systems, calendars, reports, and day-to-day administrative needs while building positive relationships with families and staff and providing a welcoming, professional experience. The position requires in-person work in the Manhattan, Brooklyn, Long Island City, and Bronx, New York area, with willingness to commute at least 1.5 hours each way for temporary assignments. Mileage beyond 10 miles each way or 20 miles round trip will be reimbursed.

The employee will work in person in an early education or preschool child care center in accordance with Bright Horizons policies and applicable laws and safety requirements. Candidates must pass required state and company background checks and meet applicable minimum education and experience requirements. The hourly pay range is $17.16–$23.17, with actual compensation depending on factors such as experience, education, training, certifications, geography, and other business or organizational factors.

Requirements

• Be at least 18 years of age and have a high school diploma or GED.
• Pass required state and company background checks and meet applicable state and company minimum education and experience requirements.
• Have strong organizational, communication, and customer service skills.
• Be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and data entry, and able to learn new technology and systems.
• Be able to prioritize responsibilities, work effectively in a fast-paced environment, and maintain confidentiality.
• Be willing to commute at least 1.5 hours each way to a center or school for temporary assignments.
• Meet the position’s physical requirements, including frequently lifting, moving, or holding children weighing 10 to 40 pounds; occasionally handling weights over 40 pounds; demonstrating full range of motion; and maintaining alertness and appropriate energy to perform essential job requirements.

Nice To Haves

• An associate or bachelor’s degree in business or a related field.
• Office experience.

Responsibilities

• Provide administrative support across a group of centers or schools, including communications, calendars, reports, records, and special projects.
• Keep licensing, attendance, payroll, and other files current, confidential, and secure.
• Provide welcoming, responsive customer service to prospective and enrolled families, staff, clients, and visitors.
• Help maintain a safe, welcoming environment and provide support throughout centers as needed.
• Respond immediately and appropriately to multiple or unexpected situations or emergencies.
• Comply with applicable federal, state, local, company, and client-site requirements concerning immunizations, employment physicals or screenings, and health and safety training.

Benefits

• Medical, dental, and vision insurance.
• Paid vacation, sick, holiday, and parental bonding leave.
• 401(k) retirement plan.
• Long-term and short-term disability insurance.
• Life insurance.
• Money-saving discounts and financial planning tools.
• Career development opportunities and free college degrees through the Horizons CDA & Degree Program.
• Caregiving support and resources for children and adults in the employee’s family.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED