Field Administrative Assistant

Bright Horizons • New York, NY

1d • $17 - $23 • Onsite

About The Position

Join Bright Horizons as a Field Administrative Assistant, providing administrative support across a group of early education centers or schools. The role supports communications, records, systems, and day-to-day administrative needs while building positive relationships with families and staff and providing a warm, professional customer experience. The position is in person in the Manhattan, Brooklyn, Long Island City, and Bronx, New York area. Temporary assignments may require commuting at least 1.5 hours each way to a center or school; mileage beyond 10 miles each way or 20 miles round trip will be reimbursed.

Candidates must pass required state and company background checks and meet state and company minimum education and experience requirements. Applicants must be at least 18 years old and have a high school diploma or GED. An associate or bachelor’s degree in business or a related field and office experience are preferred. The role requires organizational, communication, customer service, technology, prioritization, and confidentiality skills.

This position requires in-person work in an early education/preschool child care center. Employees must comply with applicable immunization, employment physical or screening, and health and safety training requirements. The role includes physical activity and responding appropriately to unexpected situations or emergencies. The full set of physical requirements is available on Bright Horizons’ job descriptions website.

The hourly rate is $17.16–$23.17. Actual compensation within the range depends on factors including experience, education and training, certifications, geography, and other relevant business or organizational factors. Bright Horizons offers benefits subject to applicable eligibility requirements. The posting is anticipated to remain open until November 3, 2026.

Requirements

• Be at least 18 years old and have a high school diploma or GED.
• Pass required state and company background checks and meet state and company minimum education and experience requirements.
• Have strong organizational, communication, and customer service skills.
• Be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and data entry, and be able to learn new technology and systems.
• Be able to prioritize responsibilities, work effectively in a fast-paced environment, and maintain confidentiality.
• Be willing to commute at least 1.5 hours each way to a center or school for a temporary assignment.
• Comply with applicable immunization, employment physical or screening, and health and safety training requirements.
• Frequently lift, move, or hold children weighing 10 to 40 pounds, and occasionally lift, move, or hold weights over 40 pounds.
• Demonstrate full range of motion to lift, reach, squat, climb, sit, and otherwise participate in activities.
• Respond immediately and appropriately to multiple or unexpected situations or emergencies.
• Maintain mental and physical alertness and an appropriate level of energy to perform essential job requirements.

Nice To Haves

• An associate or bachelor’s degree in business or a related field.
• Office experience.

Responsibilities

• Provide administrative support across a group of centers or schools, including communications, calendars, reports, records, and special projects.
• Ensure licensing, attendance, payroll, and other files are current, confidential, and secure.
• Deliver welcoming, responsive customer service to prospective and enrolled families, staff, clients, and visitors.
• Help maintain a safe, welcoming environment and provide support throughout centers as needed.

Benefits

• Medical, dental, and vision insurance.
• Paid vacation, sick, holiday, and parental bonding leave.
• 401(k) retirement plan.
• Long-term and short-term disability insurance.
• Life insurance.
• Money-saving discounts and financial planning tools.
• Career development opportunities and free college degrees through the Horizons CDA & Degree Program.
• Caregiving support and resources for children and adults in the employee’s family.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED