Field Activity Office Manager

Rivet•Cape Canaveral, FL

10d•$49,000 - $59,000•Onsite

About The Position

Rivet Operations Company is seeking a Field Activity Office Manager to support Strategic Systems Programs (SSP) at the Naval Ordnance Testing Unit (NOTU) in Cape Canaveral, Florida. This full-time, 40-hour-per-week position provides daily administrative, records management, and coordination support with little day-to-day direction. The role helps keep the NOTU office running smoothly by arranging travel, managing correspondence, maintaining official records, coordinating meetings, and handling security-sensitive information in accordance with Navy and SSP standards. The successful candidate will work independently, exercise sound judgment, solve problems, meet tight deadlines, and support several branches.

Requirements

U.S. citizenship and ability to maintain a Secret security clearance.
Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
Associate degree or equivalent.
At least 4 years of administrative experience, including prior support to an office, Senior Executive Service (SES) members, or other executives.
Experience scheduling appointments and handling professional emails.
Sound professional judgment and initiative, and ability to work independently and as part of a team under strict deadlines.
Skill in formatting, processing, and maintaining records for official documents.
Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor's degree.

Responsibilities

Complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion.
Book travel in DTS according to SSP travel policy and procedures.
Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
Plan and run meetings, including setting objectives, creating agendas, inviting attendees, taking and distributing minutes, and following up on action items.
Schedule conference rooms, conference calls, and video teleconferences (VTCs).
Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.
Prepare responses to outside inquiries about assigned projects and compile briefing and presentation materials from multiple sources.
Handle routine office operations, such as ordering supplies, monitoring printer stations, and updating phone rosters.
Process mail according to SSP correspondence guidelines.