Field Activity Office Manager

Rivet•Cape Canaveral, FL

9d•$49,000 - $59,000•Onsite

About The Position

Rivet Operations Company is seeking a Field Activity Office Manager to support Strategic Systems Programs (SSP) at the Naval Ordnance Testing Unit (NOTU) in Cape Canaveral, Florida. This full-time, 40-hour-per-week position provides daily administrative, records management, and coordination support with little day-to-day direction, helping keep the NOTU office running smoothly. The role supports several branches and requires sound judgment, independent problem-solving, and the ability to meet tight deadlines while handling security-sensitive information in accordance with Navy and SSP standards. The position involves travel arrangements, correspondence, official records, meetings, calendars, outside inquiries, briefing materials, routine office operations, and mail processing. The employee must complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion. The role is based in Cape Canaveral, Florida. Work may involve extended sitting or standing, computer use, bending, reaching, kneeling, walking moderate to long distances, and lifting up to 40 pounds. Rivet offers a comprehensive benefits package that includes a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience. The posted salary range is $49,000–$59,000 per year.

Requirements

U.S. citizenship and ability to maintain a Secret security clearance.
Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
Associate degree or equivalent.
At least 4 years of administrative experience, including previous support to an office, Senior Executive Service (SES) members, or other executives.
Experience scheduling appointments and handling professional emails.
Sound professional judgment and initiative, with the ability to work independently and as part of a team under strict deadlines.
Skill in formatting, processing, and maintaining records for official documents.
Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor’s degree.

Responsibilities

Complete required training in DTS, records management, Navy correspondence, SMARTS, and SEAS, and provide certificates of completion.
Book travel in DTS according to SSP travel policy and procedures.
Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
Plan and run meetings, including setting objectives, preparing agendas, inviting attendees, taking and distributing minutes, and following up on action items.
Schedule conference rooms, conference calls, and video teleconferences (VTCs).
Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.
Prepare responses to outside inquiries about assigned projects and compile briefing and presentation materials from multiple sources.
Handle routine office operations, including ordering supplies, monitoring printer stations, and updating phone rosters.
Process mail according to SSP correspondence guidelines.