Fact Witness Coordinator

KMRG, LLC•Pierre, SD

2d•$21 - $25•Onsite

About The Position

KMRG, LLC is hiring an experienced Fact Witness Coordinator to support the U.S. Attorney’s Office for the District of South Dakota, U.S. Department of Justice. This full-time, nonexempt role is based at the Federal Building in Pierre, South Dakota. The coordinator supports witnesses before, during, and after trial, handling appearance coordination, travel and lodging, courtroom orientation, reimbursement documentation, and related administrative and logistical tasks. The role requires U.S. citizenship because it supports the federal government. No travel is required, and the position is not eligible for relocation benefits. Applicants are subject to a background investigation. The primary workstation is in an office area with low to moderate noise.

Requirements

One year of progressive and relevant experience.
Proficiency in word processing, document management, and Microsoft Office Suite.
U.S. citizenship is required.

Nice To Haves

Experience with business administration.
Bachelor’s degree in a related field.

Responsibilities

Work directly with witnesses before, during, and after trial.
Coordinate witness travel arrangements and appearance dates and times.
Use judgment to determine when attorneys should be notified of a witness’s special circumstances or needs, and confer with attorneys about those matters.
Complete and submit documentation for special authorizations and obtain prior approvals.
Ensure witnesses receive all travel documents and information about appearance dates and times.
Arrange witness travel and lodging in accordance with Department of Justice policies and procedures.
Meet witnesses upon arrival at designated hearings or pretrial conferences.
Provide courtroom orientation, accompany witnesses to court, and ensure a safe waiting area is available.
Collect required documentation and signatures for witness reimbursement documents.
Prepare and submit witness reimbursement documentation, including vouchers and other required documents.
Provide requested information about pending and completed witness vouchers.
Determine and resolve witnesses’ special circumstances or needs, including authorizations, international travel, and military or federal employment matters.
Gather required documentation and reconcile Government Travel Accounts.
Obtain information and coordinate with the Court, Probation, Pretrial, the U.S. Marshals Service, investigative agencies, and other counterparts as necessary.
Complete forms and documents according to applicable style and format rules.
Compose original letters that do not require legal interpretation.
Apply knowledge of legal procedures and terminology.
Establish and maintain files, documents, and databases.
Assemble documents and other information for file records and retention policies.
Maintain a calendar or database of active and pending witness appearances.
Track hearings, trial dates, Grand Jury proceedings, and scheduling conferences.
Perform other assigned administrative and logistical witness management duties.