Victim & Witness Coordinator

KMRG, LLC•Pierre, SD

2d•$30,000 - $60,000•Onsite

About The Position

KMRG, LLC is seeking an experienced Victim & Witness Coordinator to support the U.S. Attorney’s Office for the District of South Dakota, Department of Justice. This full-time, nonexempt position is based at the Federal Building, Suite 337, 225 South Pierre Street, Pierre, South Dakota. The position is 40 hours per week, eight hours per day, and does not require travel. Telework is not available, and relocation benefits are not offered. U.S. citizenship is required because the role supports the U.S. federal government. Applicants will be subject to a background investigation. The coordinator provides administrative and logistical support to witnesses before, during, and after trials and other proceedings. Responsibilities include coordinating witness appearances, travel and lodging; providing courtroom orientation and support; preparing and processing reimbursement documentation; maintaining case-related files, records, calendars, and databases; and coordinating with attorneys, courts, and other relevant agencies. The role requires applying knowledge of legal procedures and terminology and composing original correspondence that does not require legal interpretation. The primary workstation is in an office area with low to moderate noise. The work involves extended periods of sitting and computer monitor use, regularly moving around the office to access files and equipment, and occasionally reaching overhead, bending, and lifting objects up to 10 pounds. KMRG, LLC is an Equal Opportunity/Affirmative Action employer.

Requirements

One year of progressive and relevant experience.
Proficiency in word processing, document management, and Microsoft Office Suite.
U.S. citizenship is required.

Nice To Haves

Experience with business administration.
Bachelor’s degree in a related field.

Responsibilities

Work directly with witnesses before, during, and after trial.
Coordinate with witnesses about travel arrangements and appearance dates and times.
Use judgment to determine when attorneys should be notified about witnesses’ special circumstances or needs, and confer with attorneys about those matters.
Complete and submit documentation for special authorizations and obtain prior approvals.
Ensure witnesses receive all travel documents and information about appearance dates and times.
Arrange witness travel and lodging in accordance with Department of Justice policies and procedures.
Meet witnesses upon arrival at designated hearings or pre-trial conferences.
Provide courtroom orientation, accompany witnesses to court, and ensure a safe waiting area is available.
Collect necessary documentation and signatures for witness reimbursement.
Prepare and submit witness reimbursement documentation, including vouchers and other required documents.
Provide requested information about pending and completed witness vouchers.
Determine and resolve witnesses’ special circumstances or needs, including authorizations, international travel, and military or federal employment matters.
Gather required documentation and reconcile Government Travel Accounts.
Obtain information and coordinate, when necessary, with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts.
Complete forms and documents according to style and format rules.
Compose original letters that do not require legal interpretation.
Apply knowledge of legal procedures and terminology.
Establish and maintain files, documents, and databases.
Assemble documents and other information for file records and retention policies.
Establish and maintain a calendar or database of active and pending witness appearances.
Track hearings, trial dates, Grand Jury proceedings, and scheduling conferences.
Perform other assigned administrative and logistical witness management duties.