Facility Staffing Coordinator

HCA Healthcare • Las Vegas, NV

1d

About The Position

The Facility Staffing Coordinator performs and oversees duties that support staffing and scheduling across nursing units in the Department of Nursing Service. The role requires knowledge of hospital policies and procedures and the facility’s Collective Bargaining Agreement. Responsibilities include coordinating staffing, schedules, contract labor utilization, staff procurement through Parallon, and forecasting staffing needs.

The coordinator oversees daily payroll input for contract labor and float pool staff, subject to director validation, and works with nursing directors to standardize staffing practices and develop related policies and procedures. The position also administers the Facility Scheduler program, validates completion of clinical and ancillary schedules and unit metrics, and maintains a four-to-six-week staffing grid to help balance schedules across nursing departments.

The role tracks anticipated staffing vacancies to inform contract labor needs and verifies that contract staff are ready to work before their first shift, including confirming access to required clinical systems and equipment.

Requirements

• High school diploma or GED.
• Previous hospital staffing department experience.
• Proficiency in Excel and Word.
• Knowledge of the Kronos timekeeping system.
• Ability to multitask and develop projects.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Knowledge of skill mix and staffing patterns.

Responsibilities

• Perform and oversee staffing, scheduling, contract labor utilization, staff procurement through Parallon, and forecasting of staffing needs for nursing units.
• Oversee daily payroll input for contract labor and float pool staff, with validation from the director.
• Interact with nursing directors and assist with standardizing staffing best practices.
• Assist in writing policies and procedures related to the staffing office.
• Administer the Facility Scheduler program and validate that facility, clinical, and ancillary schedules are completed as specified.
• Validate that unit staffing metrics have been met as much as possible.
• Maintain a four-to-six-week staffing grid indicating staffing needs and help balance schedules across departments to reduce staffing variances.
• Collect and maintain data on anticipated staffing vacancies to help determine contract labor needs.
• Validate contract labor staff readiness before their first shift, including access to Meditech, mobilab, Vocera, Imobile, Pyxis, and the blood glucose monitoring system.

Benefits

• Medical, prescription drug, dental, vision, behavioral health, and telemedicine coverage.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan.
• Flexible spending accounts.
• Preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED