Facility Projects Coordinator

JLL•Poughkeepsie, NY

2d•$60,000 - $70,000•Onsite

About The Position

The Facility Projects Coordinator plays a vital role in managing project coordination, vendor relationships, and client services for facility operations. In this position, you'll be responsible for ensuring projects are delivered on time, within budget, and in full compliance with contract requirements and performance standards. You'll work cross-functionally with maintenance, environmental, instrumentation and controls, and other integrated facility management teams to support both short-term and long-term client initiatives. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and this role is essential to delivering exceptional facility operations. You'll serve as a key point of contact between clients, vendors, and internal teams, coordinating complex projects from design through completion while maintaining the highest standards of safety, quality, and service delivery. What sets JLL apart is our culture of collaboration, locally and across the globe, which empowers you to drive meaningful results and build strong relationships throughout every phase of your projects. This is an entry-level position with significant growth opportunity within JLL's integrated facility management practice.

Requirements

High school diploma or equivalent required
Minimum 1 - 2 years of experience in facilities management, construction coordination, or project management
Excellent communication and negotiation skills with the ability to manage difficult situations and meet tight deadlines
Proven ability to manage multiple contractors and projects simultaneously while effectively prioritizing work schedule and managing own time
Strong analytical, organizational, and presentation skills
Proficient in Microsoft Office products and other basic computer programs
Competency in the use of project management software and CMMS systems
Ability to frequently stand, walk, sit, use hands to handle materials, reach, climb, balance, stoop, kneel, crouch, crawl, and occasionally lift and/or move up to 50 pounds.

Nice To Haves

Associate's or Bachelor's degree in Facilities Management, Property Management, Business, or related field
Experience working in integrated facility management or corporate real estate environments
Familiarity with environmental compliance requirements, chemical handling protocols, and recycling programs
Knowledge of construction safety standards, HSE guidelines, and audit documentation requirements
Experience managing vendor compliance, insurance requirements, and contract performance metrics
Proficiency in advanced project management platforms and information technology tools beyond basic software applications.

Responsibilities

Review project requirements with clients to establish clear deliverables, timelines, and performance expectations while identifying parts, materials, and contractor needs
Coordinate JLL labor and qualified contractors throughout the construction phase, maintaining project schedules and updating clients on any deviations from established due dates
Manage vendor relationships across maintenance, janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other portfolio services to ensure compliance with policies, procedures, and contract scope
Ensure all safety documentation is maintained, updated, and filed in accordance with JLL HSE guidelines and made available for audit upon request
Review contractor as-builts for completeness and accuracy, rejecting documents with errors and obtaining corrected copies to maintain project integrity
Manage vendor purchase orders and invoices while supporting the development and approval of annual capital plans for each building in close collaboration with clients and team members
Use CMMS systems (Maximo) to track work orders, manage inventory, support parts ordering and receiving for the maintenance department, and maintain accurate project documentation.