Facility Coordinator

Amentum•Chandler, AZ

4d•Onsite

About The Position

Amentum is seeking a motivated Facility Coordinator for our Team in Chandler, Arizona. This role provides general overall FM administrative support, including continuous monitoring of the facility. The coordinator will work with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing accounts payable and accounts receivable. The position directly supports management with ongoing facility and team-related responsibilities.

Requirements

High school diploma or GED certificate
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal, and people skills
Strong organizational skills and collaborative style needed.
2+ years’ experience with Facility or Property Administration
5+ years of relevant experience with a High School Diploma or equivalent
3-5 years of relevant experience with a Bachelors degree.
Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports.
Must be a US Citizen
Requires the ability to regularly lift up to 50 lbs.
Requires the ability to regularly climb extension ladders, roof ladder, stepladders, and stairs at least 10 times during shift.
Requires the flexibility to bend/stoop, squat repetitive during shift.
Requires the ability to regularly kneel repetitive for shift.
Requires the ability to move in a 90-degree fashion on a repetitive basis for shift.
Requires the ability to stretch/reach on a repetitive basis for shift.
Requires the ability to walk extensively throughout the plant during shift.
Requires the use of a Company/Client approved utility knife.
Requires the ability to differentiate colors pertaining to wire color-coding.
Some tasks will require repetitive wrist movement.
Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.
Some tasks will require repetitive wrist movement.
Some tasks will require the ability to walk extensively throughout facilities during a workday.
Requires the ability to climb extension ladders, roof ladder, stepladders, and stairs as needed during a workday.
Requires the flexibility to bend/stoop, squat, kneel, reach/stretch, and move in a 90-degree fashion during workday.
Requires the ability to differentiate colors pertaining to wire color-coding.
Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.
Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.
Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations.
Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.
Demonstrated fluency in computer use including the full Microsoft product line.
Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.
Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Nice To Haves

Bachelor’s Degree in a field of Business.
Experience utilizing Continuous Improvement disciplines such as Six Sigma, Kaizen, Lean Manufacturing, 5S, 4 M’s, etc.
Experience creating metrics and data mining for driving performance results
Experience creating Power Point presentation and giving presentation in front of large audiences
This position may require a valid Driver’s License.
This position will require the ability to obtain a security access badge at our client’s location.
High school diploma or demonstrated equivalent.

Responsibilities

Assist with budgetary requests, analysis, and reporting.
Act as a liaison to the finance team and other account team members.
Assist with researching, analyzing, and reporting budget variances.
Work with team members to identify and respond to any financial or budgeting related issues.
Help support facility-specific cost savings targets to contribute to the account achieving significant savings.
Provide support for guests, visitors, and employees at client locations.
Assist with receiving and dispatching work requests to technical staff, vendors, or other service providers.
Resolve problems associated with all building services including janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes, as well as interior and exterior furnishings, fixtures, and equipment.
Provide support for meetings and conference room reservations, as needed and directed.
Assist with the coordination and scheduling of maintenance activities.
Assist management and staff with operational reporting, budgeting, financial systems, and purchasing as necessary.
Provide facility-specific assistance to the project management team as needed or requested.
Act as an interface with clients, visitors, and guests.
Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
Demonstrate leadership, responsiveness, and creativity in finding solutions for service delivery.
Read and understand applicable Service Level Agreements, help achieve Key Performance Indicators, and score favorably on client satisfaction surveys.
Ensure appropriate follow-up with customers.
Seek to continuously improve processes, systems, and overall client satisfaction.
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption, as needed.
Ensure accuracy and timely updates to all database files (contacts, contracts, vendors, landlords, emergency files, etc.), and recurring client and Sr. Facility Manager documentation and reporting requirements in supporting all areas of Property Management Operations/Administration.
Wear steel toe safety shoes, safety glasses, gloves, hard hats, and other Personal Protective Equipment as needed.
Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.
Work overtime when required.
May be required to work holidays and weekends.
Work schedules can change based on critical business needs.