Facility Project Coordinator

American Electric Power•Wayne, IN

About The Position

The Facility Project Coordinator ensures optimal use of regional facilities by assessing physical space requirements and recommending plans that meet business needs. The role develops, coordinates, and manages small to medium construction and remodeling projects, including AutoCAD drawing creation, scope development, materials acquisition, and contractor management. It also maintains the regional building drawing database and supports project budget analysis and forecasting. The coordinator supports new construction and renovation projects at Indiana and Michigan facilities, serving as an onsite contact for general contractors and coordinating with the Project Scheduler. The role plans space and furniture layouts, supports office relocations and tenant improvements, prepares project scopes, estimates, schedules, and drawings, and monitors contractor work and materials for quality and policy compliance. It also maintains the Archibus building database and applies AEP environmental and safety policies to project management.

Requirements

Associate's degree in engineering, facilities, business, architecture, or a related field; alternatively, a high school diploma/GED and 2 years of relevant work experience.
5 years of experience in facilities operations or space planning duties, in addition to any experience required to meet the education alternative.
Valid state driver's license with an acceptable driving record, maintained throughout employment.
Excellent written and verbal communication skills.
Basic understanding of electricity and/or HVAC systems.
Strong computer skills and knowledge of Windows applications, including PowerPoint, Excel, Word, and AutoCAD.
Working knowledge of space planning and building design.
Travel 25%–50% of the time, including approximately 5%–10% overnight travel.
Weekend, holiday, or after-hours work may be required, including work scheduled to avoid disrupting employees' work environment.

Responsibilities

Assess organizational physical space requirements and recommend space plans to meet business needs.
Support new construction and renovation projects across Indiana and Michigan facilities.
Serve as the onsite point of contact for general contractors and coordinate with the Project Scheduler to help ensure timely project completion.
Project immediate and long-range space requirements and facility maintenance needs to develop capital and O&M budget projections.
Plan spaces and furniture layouts, select furniture and remodeling materials, and coordinate acquisition of furniture and contractors for employee relocations.
Coordinate with the Corporate Facility Engineer on corporate facility office standards and construction projects.
Obtain required contractor documentation for AEP's contract requisition system and manage contracts in accordance with AEP Procurement policies.
Communicate with customers about office moves, remodels, and project schedules.
Coordinate tenant relations with outside tenants, including tenant improvement designs, cost estimates, schedules, and construction contracts.
Develop project documentation, including scopes of work, cost estimates, schedules, and project drawings.
Maintain quality control of contractor work and project materials.
Supervise small to medium capital and O&M building construction and remodeling projects.
Apply AEP asbestos, lead, environmental, and safety policies in project management.
Update and maintain the Archibus database for regional buildings.
Maintain the drawing database for regional buildings.