Facility Coordinator

JLL • Mountain View, CA

1d • $65,000 - $72,000 • Onsite

About The Position

Provide general facility management services, including continuous monitoring of the facility. Work with property managers on routine property operations, such as procuring property supplies and services, escorting vendors, managing vehicle and equipment logistics, and completing other general duties with a hospitality- and service-forward approach.

The Facility Coordinator supports facility management and project management teams, manages assigned facility tasks and work orders, coordinates maintenance and vendors, and assists with events, meetings, conference room reservations, reception, and mail services. The role helps create memorable guest experiences by sharing information about office services, spaces, and amenities, and acts as an interface for clients, visitors, and guests. The position is on-site in Mountain View, California, and does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• At least 2 years of experience in facility or property administration.
• GED or high school diploma.
• Superior customer service skills and orientation.
• Proficiency with Excel spreadsheets and the ability to customize administrative reports.
• Must be authorized to work in the United States without sponsorship; visa sponsorship is not provided.

Nice To Haves

• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficiency in Microsoft Office.
• Strong written, verbal, and interpersonal skills.
• Strong organizational skills and a collaborative style.

Responsibilities

• Assist the Facility Management Team with tactical planning for team goals and objectives.
• Provide facility-specific assistance to the project management team as needed or requested.
• Manage and maintain assigned small facility management tasks.
• Share knowledge of office services, spaces, and amenities to create welcoming and productive guest experiences.
• Coordinate special events in support of the client or JLL.
• Support Experience teams as necessary.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with coordinating and scheduling maintenance activities, including managing vendors and following up with them.
• Provide general facility management services, including continuous monitoring of the office or facility and managing stock.
• Provide support for reception and mail services as needed.
• Act as an interface with clients, visitors, and guests, and ensure appropriate customer follow-up.
• Direct and inform vendors, facilities staff, and service providers to support coordinated work execution with minimal disruption to the client environment.
• Manage work orders on time, manage budget expectations, and follow up with vendors and billing.
• Procure property supplies and services, escort vendors, and perform vehicle and equipment logistics.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED