Facility Coordinator

Allied Steel Buildings•McGregor, TX

17h

About The Position

The Asset Management Coordinator coordinates day-to-day maintenance, upkeep, preservation, and service activities for Allied Fabricators LLC’s facilities, property, grounds, offices, restrooms, common areas, and other physical assets. The role serves as a coordination point between the Asset & Infrastructure area, internal departments, maintenance personnel, contractors, and service providers, helping ensure facilities remain safe, functional, clean, well-maintained, and aligned with company standards. The position identifies and reports wear, deterioration, damage, deficiencies, and maintenance needs across company property, and tracks corrective actions through completion. It also coordinates facility inspections and maintenance, grounds and exterior services, upkeep of offices and common spaces, purchasing of facility materials, vendor and contractor activities, asset records, and facility improvement projects.

Requirements

2–4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or a related field.
Experience coordinating contractors, vendors, maintenance personnel, or service providers.
High school diploma or equivalent required.
Basic knowledge of building and facility maintenance.
Understanding of preventive and corrective maintenance principles.
Ability to identify common facility deficiencies and signs of wear and deterioration.
Basic understanding of plumbing, electrical, HVAC, lighting, flooring, doors, fixtures, landscaping, and general building systems.
Knowledge of purchasing and vendor-management processes.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Ability to use maintenance, work order, inventory, procurement, or asset-management systems.
Strong organizational and recordkeeping skills.
Ability to prepare basic reports and maintain accurate documentation.

Nice To Haves

Experience with purchasing, work orders, maintenance records, or facility inspections.
Associate or Bachelor’s degree in Facilities Management, Business Administration, Operations, Asset Management, Engineering, Construction Management, or a related field.
Valid driver’s license may be required depending on company operational needs.

Responsibilities

Coordinate day-to-day facility maintenance, repairs, and service needs for buildings, offices, restrooms, common areas, and company property.
Receive, prioritize, and track maintenance requests and work orders through completion.
Coordinate preventive and corrective maintenance with internal maintenance personnel and external service providers.
Monitor outstanding facility issues and escalate significant or recurring concerns.
Conduct routine inspections of buildings, property, and facility assets to identify damage, deterioration, maintenance needs, and potential safety concerns.
Document deficiencies, initiate maintenance or service requests, track corrective actions, and verify completed repairs and services.
Maintain inspection and facility-condition records to support maintenance planning.
Coordinate upkeep of landscaping, parking areas, sidewalks, fencing, signage, exterior lighting, drainage areas, and other exterior property.
Monitor grounds and exterior conditions and coordinate required maintenance or corrective action.
Coordinate landscaping, pest control, exterior cleaning, and other contracted property services.
Monitor the condition, cleanliness, functionality, and appearance of offices, restrooms, conference rooms, break areas, and common spaces.
Coordinate repairs, cleaning, replenishment, and other facility services; monitor facility and janitorial supply levels and coordinate replenishment.
Support office moves, workspace changes, furniture installation, and facility setups.
Coordinate purchasing of facility supplies, maintenance materials, janitorial products, fixtures, and other Asset & Infrastructure needs.
Obtain quotes, prepare purchase requests, track orders, and assist with resolving purchasing or delivery discrepancies.
Maintain inventory levels for commonly used facility supplies and materials, and keep purchasing, warranty, and service documentation organized.
Coordinate scheduling, site access, and work requirements for facility vendors, contractors, and service providers.
Monitor service completion and contractor performance and communicate concerns as appropriate.
Maintain vendor quotes, service records, warranties, invoices, and related documentation; assist with identifying and coordinating new service providers when needed.
Maintain accurate records for assigned facility assets, equipment, furniture, fixtures, warranties, and service histories.
Assist with asset identification, tagging, tracking, transfers, and disposition.
Support facility improvement and infrastructure projects through scheduling, procurement, vendor coordination, and documentation.
Prepare basic reports on work orders, facility conditions, asset status, maintenance activities, and related expenditures.