Facility Coordinator

Colliers International Valuation & Advisory Services•Atlanta, GA

3d•Onsite

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. The Facility Coordinator will provide facility solutions for the client through work order management, and oversight of the preventative maintenance program with the support of vendor relationships. Additionally, the Facility Coordinator will support elements associated with contract management, accounts payable, budgeting, forecasting, reporting, meetings, tours, and emergency planning processes. This role supports multiple client locations within an assigned greater Atlanta territory.

Requirements

High school diploma/GED equivalent
3+ years of real estate property /facility management or related experience, or any similar combination of education and experience
Proficiency with Microsoft Office Suite
Strong organizational skills; detail oriented
Excellent oral and written communication and presentation skills
Ability to work with others well, give and take direction and to interface with decision makers in a professional manner and maintain confidential information
Strong interpersonal skills
Ability to work flexible schedule.
Ability to handle a variety of work with minimal direction and supervision
A strong team player, service-oriented attitude and unwavering positive outlook
Applicants must be currently authorized to work in the United States on a full-time basis.
The employer will not sponsor applicants for work visas.

Nice To Haves

bachelor’s degree preferred

Responsibilities

Coordinate client scheduling needs related to meeting rooms through phone, email & personal interaction, which includes but is not limited to reserving rooms, generating work orders for dispatch to appropriate service provider, and offering suggestions for meeting arrangements.
Responsible for greeting and directing guests to their destinations.
Provide coordination and hosting support for meetings.
Support the bidding process and assist the Client’s Procurement Agent to ensure compliance with the Client’s contractual policies and procedures.
Monitor and maintain the facility maintenance work order system and prepare monthly reports for client on status of work orders and facility activity.
Promote and foster positive relationships with client and FM team and track service calls as required.
Assist with monthly and yearly management reports.
Assist in facility accounting responsibilities.
Maintaining high levels of service and productivity, providing back up coverage during the Facility Manager’s absence.
Other duties as assigned.