Facility Operations Coordinator

Fisher-Titus Health•Norwalk, OH

11d

About The Position

The Facility Operations Coordinator provides extensive support to the Facility Operations Department and Manager. The role is responsible for preparing documentation for triennial accreditation surveys and ensuring ODH/ACHC compliance by monitoring life safety and physical environment requirements, maintaining a compliance calendar, preparing accreditation checklists, and following up on correction plans and interim progress report items. The coordinator supports department operations, accreditation readiness, safety and maintenance processes, vendor coordination, staff education, committee administration, work-order tracking, facility communications, fire-drill scheduling, purchasing, and maintenance staff scheduling. The position requires independent work, management of multiple complex projects, strong communication and analytical skills, and the ability to meet deadlines with minimal supervision. This is a full-time, day-shift position at Fisher-Titus. The posting describes work involving standing, walking, sitting, bending, squatting, climbing, reaching, lifting, carrying, pushing, and pulling; lifting up to 50 pounds is required one-third or more of the time. Body-fluid exposure is indicated.

Requirements

Associate degree in applied sciences, business management, or an applicable field.
At least 3 years of experience directly related to the duties and responsibilities specified.
Knowledge of ODH/ACHC standards and reporting requirements.
Demonstrated administrative experience in a healthcare and construction environment.
Ability to prepare complex reports in an organized manner.
Outstanding oral and written communication skills.
Experience working in a team environment and ability to meet deadlines with minimal supervision.
Ability to prepare correspondence, schedule meetings, and maintain calendars and agendas.
Ability to work independently and multitask complex projects.
Excellent phone and email etiquette and strong response times.
Ability to present effectively to small and large groups.
Ability to investigate, analyze, and report information.
Advanced research, analytical, critical-thinking, and report-writing skills.
Ability to perform the described physical activities, including lifting up to 50 pounds one-third or more of the time.

Nice To Haves

Experience with accreditation and the survey process.

Responsibilities

Prepare for accreditation triennial surveys, complete preparation checklists, and prepare the facility for surveys.
Oversee, conduct, and manage survey documentation to ensure accreditation compliance.
Assist with Water Management compliance, including LAMPS software and logs.
Assist in developing, implementing, and evaluating operating policies, procedures, and safeguards to support efficient workflow.
Support implementation of policies, procedures, and practices that improve office operations.
Coordinate with vendors and contractors to organize mandatory services at the required frequency.
Coordinate and execute the above-ceiling permit process and maintain related logs with vendors.
Review, maintain, file, and submit mandatory Life Safety Accreditation inspection and testing reports to authorities, and address deficiencies.
Coordinate and implement staff education and training materials, including videos, webinars, and other modules.
Coordinate HRO Safety Committee meetings, prepare committee packets, and record and distribute minutes.
Build and maintain a department work-order tracking database; enter users, create preventive-maintenance procedures and reports, and process work-order requests.
Create communications for facility shutdowns and work, and track and log utility occurrences.
Obtain signage renderings and quotes for the facility.
Create, organize, and maintain communication channels among team members.
Schedule fire drills for the facility, including skilled nursing and assisted living facilities, and maintain fire-drill and fire-monitoring reports.
Maintain coding and organization of seven department credit-card accounts used by employees.
Order department supplies and materials, including preparing requisitions in Oracle.
Maintain the monthly work schedule for twelve maintenance technicians.
Perform other duties as assigned.