Facility & Equipment Coordinator

Foothill-De Anza Community College District•El Monte, CA

32d•$5,415 - $7,261•Onsite

About The Position

Under general supervision, this position coordinates and participates in the scheduling, use, and maintenance of equipment and facilities for students, student-athletes, and rental groups in an assigned department. The goal is to ensure that classes, competitions, and outside events operate safely and efficiently. This role involves maintaining athletic facilities in a clean and sanitary condition, providing office support for budget tracking and processing various documents, and performing other related duties as assigned. This is a coordinator classification responsible for coordinating athletic event schedules, providing office support to management staff, setting up athletic events and classes, and maintaining the athletic department’s social media presence. Assignments are given with general guidelines, and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Requirements

Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the required qualifications would be: equivalent to an associate degree from an accredited college AND two (2) years of experience in an athletic environment or the fitness industry.
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Nice To Haves

Knowledge of principles and practices of preparing and maintaining athletic facilities and equipment in a clean, sanitary, and orderly condition.
Knowledge of materials, supplies, uniforms, and equipment used in team and individual sports.
Knowledge of methods and techniques to properly launder, repair, and recondition equipment and uniforms.
Knowledge of basic methods and techniques for setting up athletic equipment.
Knowledge of modern office practices, methods, and computer equipment and applications related to the work.
Knowledge of record keeping principles and procedures.
Knowledge of basic arithmetic and bookkeeping.
Knowledge of methods of preparing and processing various records, reports, forms, and other documents specific to assigned program, department, or division.
Knowledge of English usage, spelling, vocabulary, grammar, and punctuation.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, students, and District staff, including individuals of diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation.
Ability to demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff.
Ability to understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
Ability to maintain inventory and other routine records.
Ability to perform basic mending and repair of athletic clothing and equipment used in sports activities.
Ability to gather and compile department-specific information from a variety of sources.
Ability to operate a variety of tools and equipment related to an athletic and locker room environment.
Ability to set up and take down equipment for various projects and activities.
Ability to estimate and order required supplies and equipment.
Ability to learn, apply, and explain applicable District policies, rules, and regulations related to areas of responsibility.
Ability to make accurate mathematical computations.
Ability to establish and maintain a filing, record keeping, and tracking systems.
Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Ability to prioritize and organize office-related tasks efficiently and effectively.
Ability to operate modern office equipment including computer equipment and software applications programs.
Ability to use English effectively to communicate in person, over the telephone, and in writing.
Ability to understand scope of authority in making independent decisions.
Ability to review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Responsibilities

Acts as liaison to Coordinator, Campus Facilities to ensure facilities are not over-booked and that classes, athletics events (games and practices), and last-minute athletics schedule changes are on master calendar; oversees facilities during events.
Assists with department budget tracking and reconciliation processes; researches and works with management to resolve budget questions and inconsistencies; monitors and tracks expenditures and revenues; processes requisitions, work orders, and invoices; files and maintains contracts; processes independent contractor agreement forms for referees and facilities vendors.
Coordinates and participates in the preparation and maintenance of playing fields, courts, and related facilities in a clean, safe, and orderly condition for kinesiology classes, practices and special events, tournaments, playoffs, and competitions.
Provides regular inspection and ongoing maintenance of areas and equipment used by all activity classes; provides recommendations to appropriate administrator regarding equipment and facility modifications and repairs.
Coordinates and participates in the set-up and tear-down of designated areas of assignment; prepares down markers, clocks, flags, nets, goals, and other materials needed for kinesiology classes, practices and special events, tournaments, playoffs, and competitions according to sports’ specifications or instructor directions.
Inspects and ensures cleanliness of facilities and overall maintenance of fields, gyms, classrooms, and other division support areas; coordinates tasks and oversees and provides work direction to the Facilities and Equipment Assistant.
Conducts routine maintenance checks and re-fueling of vans for team travel when needed; issues keys and inspects returned vans after trips; ensures vans are regularly maintained by senior mechanic.
Compiles and maintains athletic team rosters and season schedules; submits requests to marketing and web team regarding updates to the athletic website; maintains athletic social media accounts and posts announcements regarding upcoming athletic events and outcomes of recent events.
Sorts clothing for laundry and cleaners; inspects and stores returned laundry.
Learns and applies emerging technologies related to the area of assignment.
Performs related duties as assigned.