Facility Administrator

IS International Services•Alpharetta, GA

10d

About The Position

The Facility Administrator supports the day-to-day administrative and operational needs of a manufacturing facility. This role serves as a central point of coordination, providing front-desk coverage, visitor and contractor support, facility-related administrative assistance, and purchasing support for immediate factory consumable and operational needs. The ideal candidate is organized, proactive, service-oriented, comfortable in a fast-paced manufacturing environment, able to manage competing priorities, and willing to resolve routine facility needs promptly and professionally.

Requirements

High school diploma or equivalent.
Strong organizational and multitasking skills.
Professional verbal and written communication skills.
Strong customer-service mindset and ability to interact effectively with employees, visitors, contractors, suppliers, and leadership.
Ability to work independently and make routine administrative decisions within defined authority.
Proficiency with Microsoft Office applications and general business systems.
Ability to work effectively in an active manufacturing environment and follow applicable facility and safety requirements.

Nice To Haves

Associate or bachelor’s degree.
Previous experience in facility administration, office administration, manufacturing support procurement, or a related role.
Experience with purchasing or procurement processes.

Responsibilities

Serve as the primary front-desk contact for employees, visitors, vendors, contractors, and deliveries.
Welcome visitors and coordinate appropriate access and internal contacts.
Maintain an organized and professional reception and common-area environment.
Assist with facility communications, administrative documentation, records, and general coordination.
Support incoming deliveries, packages, and vendor interactions.
Coordinate visitor and contractor arrival, check-in, and site access in accordance with facility requirements.
Provide or coordinate escorts for visitors and contractors when required.
Help ensure external personnel follow established site access and safety requirements.
Coordinate with Facilities, EHS, Security, Operations, and other stakeholders when facility work requires access to production areas.
Purchase approved factory consumables, office supplies, and other immediate operational necessities within established purchasing authority.
Respond promptly to urgent requests that could affect factory operations or employee needs.
Coordinate with vendors and internal stakeholders regarding quotes, purchases, deliveries, and order status.
Maintain purchasing documentation, receipts, and records.
Monitor frequently used administrative and facility supplies and help prevent shortages.
Support facility meetings, events, employee activities, and other site needs.
Assist with coordination of maintenance vendors and service providers.
Route facility issues to the appropriate department and follow through until they are addressed.
Identify opportunities to improve administrative processes, responsiveness, and overall facility organization.