Facilities Services Project Manager

Union College • Schenectady, NY

21h • Onsite

About The Position

The Facilities Services Project Manager serves as a campus leader and primary contact for capital, renewal, and maintenance projects. The role manages project planning, logistics, coordination, and execution across campus, working with campus community members, architects, engineers, contractors, city officials, and other external partners. This is an in-person, regular full-time, exempt position in Schenectady, New York. It is not eligible for a hybrid work schedule, relocation assistance, or visa sponsorship. The position reports to the Associate Director of Facilities - Construction & Project Management.

The manager leads and monitors projects, including schedules, budgets, estimates, scopes of work, bids, contracts, work-site inspections, and safety compliance. The role provides construction-related leadership and guidance to Facilities Services and campus stakeholders, manages renewal and deferred-maintenance planning and budgets, and supports departmental operations. It also uses project, finance, scheduling, and work-order systems; prepares reporting and forecasts; and maintains working knowledge of current state and federal construction-related regulations.

The position requires a bachelor's degree in architecture, engineering, or construction management and/or 7–10 years of directly related experience overseeing daily operations in a multifaceted department focused on construction and logistics at a large commercial facility. The stated annual salary range is $85,000–$90,000. The finalist's compensation may vary based on factors including qualifications, experience, education, licenses, specialty, and training.

Requirements

• Bachelor's degree in architecture, engineering, or construction management and/or 7–10 years of directly related experience.
• Demonstrated capability to oversee daily operations of a multifaceted department focused on construction and logistics at a large commercial facility.
• Experience building strong business relationships with key stakeholders and decision makers.
• Exceptional communication and interpersonal skills, including impartiality and the ability to establish rapport with diverse internal and external campus community members.
• Ability to pay attention to detail, manage multiple projects, and meet deadlines.
• Exceptional judgment, ability to ensure confidentiality, and outstanding professionalism in a range of situations.
• Proficiency with MS Office Suite, enterprise systems, Google platforms (Drive, Docs, Sheets, etc.), work-order software, and Adobe Acrobat.
• Ability to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and staff colleagues.

Nice To Haves

• Proficiency in Revit, AutoCAD, and SketchUp (preferred).

Responsibilities

• Collaborate with campus constituencies to plan and execute projects to the college's standards and expectations.
• Manage project planning and logistics, including coordination of architects, engineers, and on-campus resources, and communicate project information to campus constituents.
• Represent Union College at project meetings and in city-official business, planning commissions, and permitting matters.
• Manage capital and renewal projects and provide leadership to support their success.
• Monitor project progress, schedules, and budgets, and report deviations from plan to the Project Leadership team, including the Director.
• Develop project scopes or designs, collaborate with Facilities leadership, and provide timely estimates for planning.
• Inspect contractor and staff work periodically to assess whether it has been completed properly and according to direction.
• Inspect active work sites to ensure contractors comply with safety regulations.
• Evaluate bid proposals and service contracts against college needs, standards, and financial constraints; recommend acceptance, rejection, or alternatives to the Director.
• Provide leadership and guidance on construction decisions, coordinating with trades, staff, faculty, departments, and senior leadership.
• Own and maintain the renewal database and work with the Associate Director and department on funding needs and allocations.
• Assist Facilities Services departments with daily operations and projects, including building-database audits, trade scopes of work, and coordination of contract cleaners for summer projects.
• Report budgets and work with the Business Manager to review budgets and forecast expenditures, coordinating with the Director regarding deviations from plan.
• Oversee the capital improvement budget and review projects, costs, and plans with Facilities senior leadership.
• Manage and maintain the deferred-maintenance project budget and provide updates to the Director; manage the renewal (deferred maintenance) budget and provide timely budget information upon request.
• Use project management, finance, and scheduling systems; export enterprise-system data to spreadsheets and use advanced functions such as pivot tables for utilization reporting, forecasting, and budget management.
• Attend seminars and courses for job improvement and maintain working knowledge of current state and federal construction-related regulations.

Benefits

• Generous vacation, sick, and personal time.
• Winter recess break in addition to paid holidays, in accordance with policy.
• Medical insurance options (PPO and HDHP), dental insurance, and vision insurance.
• Flexible spending and dependent care accounts.
• Free access to an on-campus fitness facility and discounts for on-campus wellness programs.
• Pre-tax and post-tax participation in a 403(b) retirement plan.
• Salary continuation program in the event of disability.
• Tuition Exchange.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager