Facilities Services Project Manager

Union College Career Center in Becker Hall • Schenectady, NY

2d • $85,000 - $90,000 • Onsite

About The Position

The Facilities Services Project Manager serves as a campus leader and primary contact for capital, renewal, and maintenance projects. The role manages project planning, logistics, and implementation across campus, working with the campus community, architects, engineers, external companies, and on-campus resources. This is an in-person position in Schenectady, New York, and is not eligible for a hybrid work schedule.

The position oversees capital and renewal projects, including project scope development, scheduling, budgeting, estimating, progress monitoring, reporting, site inspections, contractor safety compliance, and evaluation of bids and service contracts. It also provides construction-related leadership and guidance to Facilities Services, owns the renewal database, supports operational coordination, and manages capital improvement and deferred maintenance budgets.

The manager uses project management, finance, scheduling, and work-order systems, exports and analyzes data for reporting and forecasting, and maintains knowledge of current state and federal construction-related regulations. The role reports to the Associate Director of Facilities - Construction & Project Management.

Requirements

• Bachelor’s degree in architecture, engineering, or construction management, and/or 7–10 years of directly related experience.
• Demonstrated capability to oversee daily operations of a multifaceted department focused on construction and logistics at a large commercial facility.
• Experience building strong business relationships with key stakeholders and decision makers.
• Exceptional communication and interpersonal skills, including impartiality and the ability to establish rapport with diverse internal and external campus community members.
• Ability to pay attention to detail, manage multiple projects, and meet deadlines.
• Exceptional judgment, ability to ensure confidentiality, and outstanding professionalism in a range of situations.
• Proficiency with MS Office Suite, enterprise systems, Google platforms (Drive, Docs, Sheets, etc.), work-order software, Adobe Acrobat, and related tools.
• Ability to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and staff.

Nice To Haves

• Proficiency in Revit, AutoCAD, and SketchUp (preferred).

Responsibilities

• Coordinate project planning and logistics with campus constituents, architects, engineers, and on-campus resources; communicate project information to campus constituents.
• Represent Union College at project meetings and in business with city officials, planning commissions, and permitting authorities.
• Manage capital and renewal projects and provide leadership to support successful project delivery.
• Monitor daily project progress, schedules, budgets, and deviations from plan; report deviations to the Project Leadership team, including the Director.
• Develop project scopes or designs and provide timely project estimates for planning purposes in collaboration with Facilities leadership.
• Inspect work performed by contractors and staff, visit work sites, and verify that work is completed properly and according to direction.
• Inspect active work sites to ensure contractors comply with safety regulations.
• Evaluate bid proposals and service contracts against college needs, standards, and financial constraints; recommend acceptance, rejection, or alternatives to the Director.
• Guide construction-related decisions and coordinate with trades, staff, faculty, departments, and senior leadership.
• Own the renewal database and work with the Associate Director and department on funding needs and allocations.
• Assist Facilities Services departments with daily operations and projects, including building database audits, trade work scopes, and coordination of contract cleaners for summer projects.
• Report budgets and work with the Business Manager to review budgets and forecast expenditures, including reporting deviations from plan to the Director.
• Oversee the capital improvement budget and review projects, costs, and plans with Facilities senior leadership.
• Manage and maintain the deferred maintenance and renewal budgets, providing updates to the Director and timely budget information upon request.
• Use project management, finance, and scheduling systems; export and analyze enterprise-system data in spreadsheets for utilization reporting, forecasting, and budget management.
• Attend seminars and courses for job improvement and maintain current working knowledge of state and federal construction-related regulations.

Benefits

• Generous vacation, sick, and personal time.
• Winter recess break in addition to paid holidays, in accordance with policy.
• Medical insurance (PPO and HDHP), dental insurance, vision insurance, flexible spending accounts, and dependent care accounts.
• Free access to the on-campus fitness facility and discounts for on-campus wellness programs.
• Pre-tax and post-tax participation in a 403(b) retirement plan.
• Salary continuation program in the event of disability.
• Tuition Exchange.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager