Facilities Services Coordinator

Fujifilm•Cypress, CA

8d•Onsite

About The Position

The Facilities Services Coordinator coordinates and performs work related to mailroom services, facility and office equipment and supplies, and building operations and maintenance. The role works with minimum direction and communicates professionally with people at all organizational levels, customers, and vendors. It also supports supply purchasing and budget management, administers the internal recycling program, and identifies potential repair and maintenance needs. Responsibilities span processing mail and packages; maintaining and distributing facility and office supplies; coordinating equipment repairs; conducting basic building maintenance; assisting with administrative projects, inspections, emergency drills, and meeting-room setup; and serving as backup for the Regional Facilities Manager when needed. The position requires handling confidential mail and information and includes work at FUJIFILM Holdings America Corporation’s Valhalla, New York headquarters. The listed shift options are 8:00 a.m.–4:30 p.m. or 8:30 a.m.–5:00 p.m.

Requirements

High school education or equivalent work experience.
Minimum of 3 years of experience.
Mailroom and mailing systems experience.
Detail-oriented, with acute attention to detail.
Ability to lift 50 pounds.

Nice To Haves

Microsoft Outlook experience, including email and calendar.
Proficiency in Excel and Word.
PowerPoint experience.

Responsibilities

Process, receive, sort, log, distribute, meter, and ship mail and packages, and obtain appropriate shipping supplies.
Handle confidential mail and other sensitive information.
Maintain inventory and stock levels for facility and office supplies, and distribute supplies to appropriate areas.
Coordinate maintenance and repair of office equipment and contact outside service vendors as needed.
Maintain building equipment and records for invoicing, perform small repairs and lighting replacements, and make basic programming changes to the HVAC BAS system.
Contact vendors for repairs and maintenance, accompany vendors accessing building systems, and alert the cleaning crew to special needs or concerns.
Inspect emergency lights, fire extinguishers, eyewash stations, and other equipment; obtain and enter meter readings for print and copy equipment.
Administer the internal recycling program, including universal waste, batteries, toners, and ink cartridges.
Process special mailing and shipping projects and building-wide distributions.
Assist with supply budget management, order review, and purchase approvals.
Assist with confidential document disposal and systematic shredding in accordance with retention policy.
Assist with ISO inspections, participate in the ISO Core Team, and support its objectives.
Assist with emergency drills and set up conference rooms for meetings.
Back up the Regional Facilities Manager when that person is absent.