Facilities Office Manager

ET GLOBAL America•Suwanee, GA

3h•Onsite

About The Position

ET Global is seeking a highly organized, proactive, and hands-on Facilities & Office Manager to oversee the daily operations of its office and facility. The role is responsible for maintaining a safe, efficient, professional, and welcoming work environment while supporting the operational needs of a growing organization. The ideal candidate is a resourceful problem-solver who can manage multiple priorities, coordinate vendors, support employees, and keep office and facility operations running smoothly. The manager coordinates facility repairs, preventative maintenance, inspections, service requests, vendors, building systems, access procedures, safety activities, and facility improvements. The role also oversees daily office operations, supplies, equipment, services, records, meeting spaces, events, and onboarding logistics. Additional duties include managing vendor relationships and invoices, tracking expenses and budgets, coordinating office moves and workspace changes, and working with HR, IT, Accounting, and Operations on workplace needs and special projects. The position is primarily on-site at ET Global’s facility. The employee must be able to move throughout office, warehouse, and common areas and occasionally lift or move office supplies and equipment weighing up to 25 pounds, with reasonable accommodation. Flexibility to respond to occasional urgent facility needs outside normal business hours is required.

Requirements

3–5 years of experience in office management, facilities coordination, workplace operations, or a related role.
Strong organizational, time-management, and multitasking skills.
Experience coordinating vendors, maintenance services, and office operations.
Excellent interpersonal, written, and verbal communication skills.
Ability to work independently, prioritize competing demands, and resolve issues proactively.
Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.
Strong attention to detail and commitment to excellent internal customer service.
Ability to handle confidential information professionally.
Ability to move throughout office, warehouse, and common areas as needed.
Ability to occasionally lift or move office supplies and equipment weighing up to 25 pounds, with reasonable accommodation.
Flexibility to respond to occasional urgent facility needs outside normal business hours.

Nice To Haves

Experience supporting a corporate office, manufacturing, warehouse, or production environment.
Experience with facility relocations, office expansions, or space planning.
Familiarity with workplace safety practices, building maintenance, and vendor contracts.
Experience tracking budgets, purchase orders, and facility-related expenses.

Responsibilities

Coordinate facility repairs, preventative maintenance, inspections, and service requests.
Manage relationships with outside vendors, contractors, cleaning services, and maintenance providers.
Monitor building systems, including HVAC, lighting, plumbing, security, and general facility equipment.
Coordinate office access, security badges, keys, and building access procedures.
Assist with facility safety procedures, emergency preparedness, and compliance with applicable regulations.
Identify opportunities to improve facility efficiency, organization, and cost management.
Partner with warehouse and operations leadership on facility-related needs and shared spaces.
Oversee daily office operations to maintain an organized, efficient, and welcoming workplace.
Manage office supplies, equipment, furniture, and inventory.
Coordinate office services, deliveries, mail, shipping, and general administrative needs.
Serve as the primary point of contact for office-related requests and facility concerns.
Maintain office procedures, vendor contact information, service agreements, and facility records.
Coordinate conference room readiness, meeting setups, and common-area organization.
Support internal meetings, company events, employee activities, and visiting guests.
Assist with onboarding logistics, including workspace preparation, office access, and equipment coordination.
Establish and maintain relationships with facility and office service providers.
Obtain quotes, coordinate service agreements, and monitor vendor performance.
Review invoices for accuracy and coordinate with Accounting on payment processing.
Track office and facility expenses, identify cost-saving opportunities, and assist with annual operating budgets.
Work with HR, IT, Accounting, and Operations to support employee and workplace needs.
Coordinate office moves, furniture installations, workspace changes, and facility improvement projects.
Assist with space planning and workplace organization as the company grows.
Ensure facility and office issues are addressed promptly and professionally.
Support special projects and other administrative responsibilities as needed.