Facilities Office Manager

PORT MADISON ENTERPRISES FAMILY•Suquamish, WA

27d•Onsite

About The Position

The Facilities Office Manager provides clerical and administrative support to the Facilities Department, which includes Engineering and Environmental Services. The role performs word processing, data entry, routine paperwork and filing; operates office equipment; processes Maintenance program data; and researches, orders, and maintains Engineering shop supplies. It also supports departmental inventory and purchasing processes, maintains documentation and filing systems, and helps ensure accurate billing and timely deliveries.

Requirements

Type 50 words per minute without errors.
Be proficient with Microsoft Windows applications, including Word, Excel, and Access, and the Internet.
Use correct business English grammar, spelling, punctuation, vocabulary, and basic arithmetic skills.
Have knowledge of modern office equipment.
Be able to write letters and reports.
High school diploma or GED equivalent required.
At least two years of experience performing clerical duties.
At least two years of verifiable technical experience related to electrical, mechanical, plumbing, HVAC, and general building construction.
Ability to lift 50 pounds while standing, twisting, or bending.
Ability to stand and/or sit for extended periods.
Manual and finger dexterity for operating personal computers, an adding machine, and handling routine paperwork.

Responsibilities

Provide efficient clerical services to the Facilities Department, including Engineering and Environmental Services.
Enter data for Engineering and Environmental Services staff, including closing work requests and formatting data for monthly reports.
Maintain departmental documentation, including technical publications, catalogs, and vendor information.
Process departmental paperwork such as punch edit reports, sign-in sheets, and leave requests.
Maintain an efficient filing system.
Order and maintain Engineering shop supplies under the guidance of the Facilities Manager.
Maintain inventory levels to support on-time delivery while minimizing carrying and transportation costs.
Follow inventory and purchasing/billing procedures.
Reconcile billing discrepancies to ensure accurate accounting records.
Ensure timely delivery of off-site inventory for engineering projects.
Perform other job-related duties as assigned.