Facilities & Office Manager

Ultra • Brooklyn, OH

25d • Onsite

About The Position

Ultra is hiring a Facilities & Office Manager to own its physical workplace, including facilities, day-to-day office operations, and the buildout and move into a new office. The role reports to the Chief Business Officer and is responsible for maintaining a reliable, welcoming, and well-organized workplace as the company’s needs change.

The first major project is an office move planned for January/February. The manager will coordinate design and buildout, manage vendors and dependencies, and ensure the space is ready for the team. The role also maintains daily office operations and creates practical systems to prevent recurring problems.

As Ultra grows, the manager will plan for changing space needs, support lab and factory teams with shared facilities, and help establish future offices when expansion plans are approved. This is an on-site role based in New York City.

Requirements

• Experience personally delivering an office move, buildout, or comparable physical-space project.
• Ability to manage projects and everyday office operations at the same time, prioritize urgent problems, and complete work without repeated reminders.
• Practical troubleshooting judgment, including handling straightforward issues, recognizing when specialist help is needed, and owning resolution.
• Strong vendor and budget discipline, including comparing quotes, tracking commitments, and raising changes early.
• Service-minded approach to employees and visitors, with attention to hospitality, cleanliness, organization, and clear communication.

Nice To Haves

• Experience supporting a growing startup or an office alongside hardware, lab, or manufacturing work.
• Experience coordinating office design, furniture procurement, workplace connectivity, and access systems.
• Experience building lightweight systems that reduce repetitive administrative work.

Responsibilities

• Translate team needs into a practical office space plan and coordinate designers and contractors for the office buildout and move.
• Track project schedules and spending, surface decisions early, and ensure move-in readiness.
• Manage maintenance, cleaning, workplace vendors, and the building relationship.
• Keep spaces organized and adapt layouts as needs change.
• Provide first-line workplace IT troubleshooting and coordinate with vendors and internal experts on connectivity, equipment, and meeting-room issues.
• Keep the kitchen stocked, coordinate visitors, and organize workplace activities.
• Make office requests, purchasing, replenishment, maintenance, and vendor follow-through dependable.
• Partner with lab and factory teams on shared facilities, organization, and vendor needs, coordinating with owners of specialized equipment and operations.
• Plan workplace capacity and help establish workspace, suppliers, and local services as Ultra expands.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed