Facilities Manager - North

COWLITZ INDIAN TRIBE•Seatac, WA

10d•$94,536 - $113,360

About The Position

The Facilities Manager leads the daily operations of the Public Works Maintenance department, planning, managing, monitoring, and evaluating staff and activities. The role oversees custodial staff, maintenance crews, security, and custodial contractors, coordinating repairs and maintenance, assigning work, ordering supplies, managing budgets, estimating costs, and carrying out other management duties. The manager represents the mission, vision, and values of CIT and the Public Works department. The position supervises and develops staff; manages budgets, records, work orders, contracts, construction and renovation projects, and grant-related cost estimates; and ensures compliance with applicable laws, regulations, safety codes, and CIT safety policies. It coordinates with other departments, contractors, and internal stakeholders, supports asset management, prepares operational reports, and may serve as interim Project Manager or Superintendent. The role also maintains buildings and grounds and performs minor construction, electrical, and other projects as needed. The Facilities Manager serves on call 24/7 to respond to the security contractor. Work is generally performed in both an interior office and outdoors. The role may involve exposure to dirt, dust, fumes, cleaning agents, unpleasant odors, bodily fluids, infectious disease, hazardous materials, moving parts, and moderate to excessive noise. Protective clothing or equipment may be needed. Evening and/or weekend work may be required, and tight time constraints and multiple demands are common.

Requirements

High school diploma or GED.
Five years of construction and maintenance experience.
Five years of supervisory experience.
Must be at least 18 years of age.
Valid driver’s license when driving vehicles for work-related purposes.
Must successfully pass the required background screening and investigation, including pre-employment drug screening, reference checks, education and employment verification, and federal, state, and/or tribal criminal history and sanction checks including fingerprint verification.
Adhere to CIT safety policies regarding vaccine requirements and personal protective equipment.
Knowledge of traditional forms of government and tribal customs and traditions; applicable tribal, federal, state, county, and local laws and requirements; grant research, writing, and submission; preventive maintenance and repair; occupational hazards and safety practices; safety codes; and construction and building-maintenance materials, methods, and tools.
Proficiency with word-processing, spreadsheet, and database software; supervising, training, and evaluating staff; project management; and decision-making in emergencies.
Ability to communicate effectively verbally and in writing; prioritize and schedule work; work with vendors; operate construction equipment and hand and power tools; build effective working relationships; maintain confidentiality; work independently and meet deadlines; read construction drawings, blueprints, and building codes; analyze financial data and prepare reports; manage multiple projects; work with people from varied social and cultural backgrounds; and manage grant budgets and financial records.
Ability to lift and/or move objects up to 50 pounds.
Ability to operate construction equipment such as saws, man lifts, lawn mowers, and assorted hand and power tools.

Nice To Haves

Associate degree in facility management, construction management, engineering, business administration, or a related field.
OSHA 30-hour Certification, or willingness to obtain it upon hire.
HVAC, plumbing, or electrical certifications.
Certified Facility Manager (CFM), Facilities Management Professional (FMP), or Building Operator Certification (BOC).
Two years of construction estimating and/or grant writing experience.
Trade school experience.

Responsibilities

Train and supervise custodial and maintenance staff, oversee contractors, coordinate maintenance and repair work, and assign workers to projects.
Coach, counsel, train, and evaluate staff; recommend disciplinary action; participate in staff interviews and hiring; and hold or attend regular meetings.
Prepare annual budgets, track expenditures, and manage departmental and project budget processes.
Ensure compliance with applicable federal, state, county, and local laws, regulations, safety codes, and safety procedures.
Maintain accurate records of facility operations, reports, maintenance activities, projects, work orders, and purchase orders.
Identify departmental issues and goals, provide relevant information and recommendations, and implement directives.
Coordinate construction and renovation needs with other departments and develop project cost estimates.
Manage bidding processes, including bid advertisements and contractor site visits; administer contracts and implement project schedules within timelines and budget constraints.
Communicate with employees, internal stakeholders, and contractors to support efficient project execution.
Assist with asset management and prepare and present reports on current and future facility operations and maintenance.
Work with staff to develop grant proposals, participate in grant application discussions, and develop grant cost estimates.
Maintain buildings and grounds and perform minor construction, electrical, and other projects as needed.
Serve on call 24/7 to respond to the security contractor.
Manage time-clock functions and approve leave and time sheets for custodial and maintenance staff.
Input and close out work orders; ensure equipment and buildings are repaired and maintained promptly and that staff perform equipment maintenance according to manufacturer guidelines.
Investigate complaints and take appropriate action to resolve issues.
Assess building conditions and determine appropriate repair strategies and whether work should be assigned to contractors, engineers, or in-house staff.
Serve as interim Project Manager or Superintendent in the Project Manager’s absence, as necessary, and assist with managing the WIP as needed.
Maintain industry knowledge through training, seminars, workshops, and conferences; stay informed about changes in regulations, construction codes, and safety requirements.
Address customer concerns promptly, provide customer service to internal and external customers, foster a collaborative work environment, and contribute to team efforts.
Perform other duties as assigned.