Facilities Financial Coordinator

Mass General Brigham•Belmont, MA

2d•Onsite

About The Position

The Financial Coordinator, Facilities, provides a broad range of financial support to the McLean Facilities, Planning, and Construction department. This position serves as the primary point-of-contact for all department financial transactions. This position will work directly with the Executive Director, Facilities, Planning & Construction to monitor and manage day-to-day business operations including budgeting, forecasting, business analysis reporting, and recommending strategies to ensure the department stays on budget.

Requirements

High School Diploma or Equivalent required
Experience in healthcare finance, billing, auditing, or business administration 1-2 years preferred
Good analytical and mathematical skills.
Strong understanding of Medical Benefits packages.
Excellent communication skills.
Basic computer skills and competency in MS Office Suite.
Understanding of general accounting principles.
Strong attention to detail and organization.
Advanced computer skills and highly competent in MS Office Suite.
Must understand the following in Excel: pivot tables, conditional formatting, etc.
Must be able to use Teams to share files with other collaborators.

Nice To Haves

Associate's Degree Financial Management preferred
Experience with UKG and/or Workday encouraged but not required.

Responsibilities

Oversees, coordinates and administers the financial/business records, systems and processes
Performs financial/business data audits in support of department operations
Prepares reports by running queries, gathering data from systems and compiling the information into useful forms
Corrects and updates systems with appropriate data per department policies and procedures
Identifies and escalates significant data quality concerns to management
Respond to customer inquires timely and courteously
Provide comprehensive financial support for the McLean Repair & Maintenance as well as Plant & Ops cost centers
Facilitate eBuy requisitions and supplies
Maintain accurate vendor contract files.
Assist vendors with PO / payment issues.
Develop and update contract calendar with annual deadlines.
Annual analysis of existing Plant & Operations budget to serve as basis for following FY's budget submission process.
Review data at the cost center and consolidated function level / leadership team as needed.
Understand key business drivers.
Review spend patterns; identify areas for improvement / cost reduction.
Monthly Reports: Budget vs Actual
Check to ensure proper expense coding
Update monthly year-end projections.
Partner with the McLean Finance department to analyze operating expenses and facilities capital projects.
Capital Construction Requests new capital project #s from Finance; opens new capital project in Facilities tracking system
Maintains current list of active construction efforts
Monitors capital construction budget vs actual
Provides basic project cost accounting through coordination with the Capital Construction team: Final review / approval of contractor pay application(s); Monitors project budget vs actual, Anticipates capital cash flow projections at a very high level; Determines appropriate timing to start project financial close out.
On behalf of the Executive Director: Arranges and schedules all appointments, interviews, meetings, conference calls.
Submits expense reports for the Executive Director.
Main timekeeper for weekly payroll.