Facilities Coordinator

NBH Bank•Olathe, KS

About The Position

As a Facilities Coordinator, you will provide general administrative support to the Facilities Management team and serve as primary point of contact for facilities requests (office supplies and equipment, shipping & receiving, consumables, maintenance & repairs). This includes but is not limited to monitoring e-mail and calendar activities for our Town Pavilion executive office and providing alerts and reminders as appropriate. You will be responsible for a variety of tasks including scheduling and coordinating vendor activities while following necessary guidelines to ensure access into/around building, providing hands-on assistance to the Facilities Manager and the Director of Facilities in the planning and management of local office expansion projects, moves and reconfigurations. This includes working with HR to maintain accurate seating charts for our larger facilities and understand escalation paths and directs appropriate follow up to ensure requests have been completed in a timely and satisfactory manner. Additionally, Facilities Coordinators are expected to maintain a positive facilities’ vendor relationships to ensure fair pricing and prompt service with strong acumen in inventory and budget management, respond to and resolve associate requests promptly via the facilities ticketing system, and build a great rapport with clients and fellow associates and treat others with respect and consideration regardless of their status or position. All associates are expected to maintain current knowledge and consistent compliance with regulations and bank policies and procedures related to the position, including but not limited to Bank Secrecy Act (BSA) and Office of Foreign Assets Control (OFAC) requirements.

Requirements

Associates degree or equivalent combination of education and related work experience.
1+ years of experience providing administrative support.
Effective organizational and time management skills.

Nice To Haves

Bachelor’s degree or equivalent combination of education and related work experience.
3+ years job experience in facilities support.
Strong analytical ability to synthesize and communicate complex information. Uses intuition and experience to compliment data.
Ability to think analytically and apply critical thinking skills to issues. Works well in group problem solving situations.
Strong initiative – volunteer readily, undertake self-development activities, seek increased responsibilities, ask for and offer assistance when needed.
Strong oral and written communication skills with the ability to clearly and concisely articulate issues.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to prioritize competing demands and effectively manage multiple tasks and/or projects.
Ability to use Microsoft Office suite of products, including PowerPoint, Word and Excel.

Responsibilities

Provide general administrative support to the Facilities Management team
Serve as primary point of contact for facilities requests (office supplies and equipment, shipping & receiving, consumables, maintenance & repairs)
Monitor e-mail and calendar activities for our Town Pavilion executive office and providing alerts and reminders as appropriate
Scheduling and coordinating vendor activities while following necessary guidelines to ensure access into/around building
Provide hands-on assistance to the Facilities Manager and the Director of Facilities in the planning and management of local office expansion projects, moves and reconfigurations
Work with HR to maintain accurate seating charts for our larger facilities and understand escalation paths and directs appropriate follow up to ensure requests have been completed in a timely and satisfactory manner
Maintain a positive facilities’ vendor relationships to ensure fair pricing and prompt service with strong acumen in inventory and budget management
Respond to and resolve associate requests promptly via the facilities ticketing system
Build a great rapport with clients and fellow associates and treat others with respect and consideration regardless of their status or position
Maintain current knowledge and consistent compliance with regulations and bank policies and procedures related to the position, including but not limited to Bank Secrecy Act (BSA) and Office of Foreign Assets Control (OFAC) requirements.