Facilities Coordinator

Oneida Health • Oneida, NY

5d • $21 - $27 • Onsite

About The Position

The Facilities Coordinator provides administrative and compliance support to the Director of Plant Operations and assists with accreditation preparedness and life safety organization. The role helps ensure facilities operations meet regulatory and accreditation standards while supporting day-to-day departmental functions.

The position is office-based, with occasional facility rounds and participation in inspections or drills. Physical demands include periods of prolonged sitting, occasional walking or standing, and lifting light loads up to 25 lbs.

Requirements

• Associate degree or equivalent experience.
• At least 2 years of administrative experience.
• Strong organizational, communication, and computer skills, including Microsoft Office.
• Ability to manage multiple priorities and maintain confidentiality.

Nice To Haves

• Healthcare or facilities experience.
• Experience with accreditation, life safety, or regulatory compliance.

Responsibilities

• Provide administrative support, including scheduling, correspondence, record management, and meeting coordination.
• Serve as a departmental point of contact and assist with vendor communication and documentation.
• Support accreditation and regulatory preparedness, including DNV, CMS, and NYSDOH.
• Maintain accreditation, life safety, and compliance documentation in a survey-ready state.
• Assist with tracking inspections, testing, fire drills, safety rounds, and corrective action plans.
• Support life safety documentation, including fire safety and Interim Life Safety Measures (ILSMs).
• Collaborate with internal departments on safety and compliance initiatives.
• Assist with purchasing, invoice tracking, budget documentation, and expense reconciliation as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree