Facilities Coordinator

DTCC • Jersey City, NJ

54d • Onsite

About The Position

This Facilities Coordinator is responsible for managing the coordination of day-to-day facility operations, furniture, fixture and equipment (FFE) repairs and maintenance in the designated office. The role incumbent is expected to be physically present in the office 5 days per week other than whilst on leave. This position is also responsible for overseeing of outsourced facility operations staff.

Requirements

• Minimum of 2 years of related experience
• Bachelor's degree in Electrical or Mechanical Engineering preferred or equivalent experience
• Ability to read architectural and engineering building drawings
• Proficiency with AutoCAD
• Excellent communication & written skills and client focus
• Ability to use Microsoft Word, Excel, Power Point and Visio
• Experience with SNOW/Nuvolo Work Order System (or comparable CMMS)
• Strong vendor relationship management skills

Responsibilities

• Oversees the operations, maintenance and testing of building plumbing, UPS, HVAC, emergency generators, electrical and fire detection/suppressions systems
• Supervise cleaning staff, including execution of quality control processes
• Create and track Purchase Orders along with comparing actual spend versus available budget
• Monitoring of site’s building monitoring systems and alarms
• Assists and co-ordinates aesthetic and facilities process improvements
• Supports Health & Safety a required including workplace risk assessments, water testing, & air quality testing
• Oversight of amenities such as coffee, vending, parking, event support
• Support office services group’s mail, shipping and receiving activities
• 24/7 Response to emergency situations relating to employees and/or facilities
• Support weekend vendor project construction work as needed, which is typically limited to no more than 1x per month
• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately
• Perform the duties of the site’s Environmental and Energy Team maintaining DTCC’s ISO 50001 and 14001 certifications
• Supports space planning team and managing moves/relocations

Benefits

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits
• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level