Facilities Coordinator

Caesars Entertainment•Council Bluffs, IA

About The Position

The Facilities Coordinator enters and tracks purchase requisitions through processing into purchase orders, final invoicing, and general ledger posting. The role also tracks invoice processing for service contracts to support proper payment, completes check requests, and maintains the NFPA Book, including inspection and preventive maintenance reports and utility records. The coordinator assists with the Maximo Facilities Service Ticket system and prints and helps produce monthly budget forms. The position requires attention to detail, organization, urgency, and the ability to work independently and manage multiple tasks. The employee is expected to follow departmental and company policies and comply with regulatory, governmental, and safety requirements, while demonstrating integrity and professional conduct.

Requirements

High school diploma or GED.
Fluent and literate in English.
Proficiency in Excel, Word, and Outlook.
Strong interpersonal, written, and verbal communication skills.
Ability to work with urgency, stay organized, work independently with minimal direction, and maintain strong attention to detail.
Ability to perform multiple tasks simultaneously.
Ability to operate fax machines, copy machines, computers, printers, and other office equipment as needed.
Ability to listen and respond to visual and aural cues.
Ability to lift up to 15 pounds and to push, pull, reach, bend, twist, stoop, stack, crouch, kneel, and balance while maneuvering around the work area, with reasonable accommodations.
Ability to work in areas with secondhand smoke, varying noise and temperature levels, lighting, vibration, crowds, and air quality including dust and lint; and in loud, humid, hot, or cold conditions.
Ability to work in a fast-paced environment.
Ability to uphold a high level of integrity and recognize standards required by a regulated business.

Nice To Haves

Some college preferred.
2–3 years of purchasing or related experience preferred.
Prior Oracle or Stratton Warren experience is a plus.
Equivalent combinations of education and experience may be considered.

Responsibilities

Enter and track purchase requisitions as they progress to purchase orders, final invoicing, and general ledger posting.
Track service-contract invoice processing to ensure proper payment.
Complete check requests.
Learn and use purchasing systems, including Oracle, Stratton Warren, ERM, and CWAS.
Update and maintain the NFPA Book, including inspection and preventive maintenance reports and utility records.
Assist with the Maximo Facilities Service Ticket system.
Print and help produce monthly budget forms.
Perform other related and compatible duties as assigned.
Adhere to departmental and company policies and comply with regulatory, governmental, and safety requirements.
Demonstrate integrity and professional conduct, and encourage others to do the same.