FT Facilities Coordinator

The Salvation Army Southern California•Sacramento, CA

1d•Onsite

About The Position

This position is responsible for coordinating the maintenance of all Salvation Army facilities within the Sacramento County Command, ensuring that they remain operational, safe and in clean condition. Additionally, the position is responsible for coordinating the fleet services for the Sacramento County vehicles as operational, safe, and legal.

Requirements

High school diploma required.
Incumbent must be able to work with minimal supervision, be prepared to encounter a variety of assignments and timelines and must be able to maintain confidentiality of sensitive materials and information.
Must possess good written and oral communication skills and be able to draft and edit professional level communications.
Must be proficient in computer programs such as Microsoft Office (including Word, Excel, Powerpoint, and Publisher) and Lotus Notes electronic mail.
Must have excellent organizational skills including multitasking, time management, and office systems (including maintaining files).
Must demonstrate good judgment and act in a professional manner.
Ability to speak and write the English language with professional level skill is required.
This position requires the ability to remain at a keyboard for periods of up to two hours with minimal interruption.
Ability to operate a keyboard is essential.
Ability to operate under stressful working conditions in a rapidly changing work environment with multiple priorities is required.
The position also requires some maintenance duties, requiring frequent lifting of 30 pounds.
To perform this job successfully, the incumbent must be able to perform the essential duties with or without accommodation.

Nice To Haves

An understanding of the purpose and goals of The Salvation Army is preferred.

Responsibilities

Coordinate the maintenance of building and officer quarters, (i.e., landscaping, air conditioning/heating, general building appearance, lawn irrigation system, etc.);
Serve as liaison to outside contractors and vendors (i.e., HVAC, landscapers, electricians, and alarm security personnel);
Process vendor/contractor invoices according to Salvation Army policy including receiving, payment requesting and tracking;
Process all facilities related TSAMM actions for consideration.
Supervise maintenance and janitorial staff as it relates to the fulfillment of their duties and responsibilities including: coaching, conducting annual written performance evaluations, schedules, regular verbal and written feedback on an ongoing basis, identifying additional training needs; promoting morale and support, and taking appropriate corrective action;
Work in partnership with program directors and managers ensuring proper communication and awareness of facilities related matters.
Maintain communication with the Sacramento County Coordinator(s) as to designated tasks to be performed;
Present capital project needs for budget consideration and ensure budgetary compliance to facilities related expenditures including related staffing and benefits.
Administration responsibilities for UpKeep software concerning Sacramento County Command.
Directly responsible for all aspects of the Sacramento County Command vehicle database and physical files;
Manage the preventative maintenance schedule for all vehicles within the Sacramento County Command;
Process all insurance requests for vehicles;
Direct correspondence with locations pertaining to vehicle accidents, purchases and sales;
Oversee the compliance of THQ policy in regard to the Fleet Safety Program as it relates to the Sacramento County Command;
Work in cooperation with Sacramento County Command HR representative to maintain an authorized driver list.