Facilities Coordinator (58195)

A-MAX INSURANCE SERVICES INC•Dallas, TX

12d•Onsite

About The Position

The Facilities Coordinator plays a vital role in ensuring there are plans in place to execute for effective work order management and completion. The Facilities Coordinator will work closely with all company locations to ensure employees have a safe, comfortable, and business friendly workplace. The Facilities Coordinator will oversee and be a liaison with service vendors and internal staff for preventive maintenance, facility work orders, custodial services, and other operational functions. This is an in-office role in the Dallas area.

Requirements

2+ years’ experience with Facility or Property Administration
Must have experience in dealing with contractors and vendors
Ability to quickly learn any Company/Proprietary software
Experience with Microsoft Office, especially excel and Google Suites

Nice To Haves

Associates degree in facilities management, building, business, or another related field is preferred
Experience within Shipping & Logistics is a plus
Experience with Service Channel a plus

Responsibilities

Track, troubleshoot, review and complete incoming work order requests using a CMMS system.
Verify all work is completed on time, within budget and per the company’s standards.
Coordinate with landlords and vendors as applicable to ensure office repairs are handled by the responsible party, and in a timely manner, within contracted schedules and rates.
Consult and communicate with offices to keep everyone informed while understanding different points of view and working through issues to reach solutions while providing best-in-class customer service experience
Assist & Coordinate with the department on insurance claims to keep locations updated on progress to completion.
Review vendor reports and findings and execute/plan accordingly.
Maintain and grow the vendor network for A-Max facilities team and ensure each facility has multiple service providers for each trade.