Facilities Coordinator

Dexterra • Midvale, UT

6d

About The Position

Dexterra Group is seeking an organized and detail-oriented Facilities Coordinator to support day-to-day operations and maintenance activities at its Midvale, Utah location. Reporting to the Facility Manager, this position coordinates maintenance requests, preventive maintenance schedules, vendor and subcontractor activities, records, and work order documentation. It serves as a central point of contact between building occupants, maintenance personnel, vendors, and site leadership to help ensure facility services are delivered efficiently and consistently.

Requirements

• High school diploma or equivalent.
• Previous experience in facilities administration, maintenance coordination, service dispatch, or a similar operational support role.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills and a strong customer-service approach.
• Proficiency in Microsoft Office applications and accurate data entry.
• Ability to work independently, take initiative, follow through on outstanding tasks, and escalate issues when required.

Responsibilities

• Coordinate and track facility maintenance requests through the designated computerized maintenance management system (CMMS), ensuring requests are documented, assigned, prioritized, and followed through to completion.
• Monitor outstanding work orders, coordinate schedules with maintenance personnel and service providers, provide status updates, and escalate overdue, recurring, or urgent issues.
• Maintain preventive maintenance schedules, coordinate work with technicians and vendors, and monitor completion against requirements and timelines.
• Review completed maintenance activities and work orders for accurate labour entries, checklists, inspection records, service reports, and supporting documentation.
• Schedule and coordinate vendor and subcontractor visits, including service requirements, site access, orientation, and documentation, while minimizing operational disruption.
• Follow up on missed appointments, incomplete services, outstanding reports, and discrepancies; escalate scope changes, additional costs, and approval requirements to the Facility Manager.
• Enter and reconcile employee labour hours against work orders and activity codes, and assist with reviewing vendor service tickets and invoices against completed work and approved scopes.
• Maintain organized work order, asset, vendor, and maintenance records, and prepare routine reports on maintenance activities, preventive maintenance completion, and outstanding actions.
• Identify incomplete work, documentation gaps, and recurring service issues; coordinate follow-up and support facility reviews, inspections, and audits.
• Provide limited reception and visitor support by greeting visitors, notifying hosts, issuing visitor badges, directing inquiries, and maintaining an organized reception area.
• Handle confidential visitor, employee, and business information professionally and discreetly.

Benefits

• Employee Referral Program.
• Fully covered supplemental medical and dental care benefits.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED