Facilities Coordinator

HCA Healthcare • Austin, TX

4d

About The Position

The Facility Management Coordinator is responsible for the daily clerical operations of the Facility Management and Security departments. Under the supervision of the Director, this role performs administrative duties, including payroll functions, accounting reconciliation, regulatory document organization, and maintaining policies and procedures. The coordinator serves as the department subject matter expert for HCA Healthcare’s computerized maintenance management system (CMMS) and compliance program, supporting preventive maintenance scheduling, work order management, and vendor management. The role also manages supplies and parts.

The coordinator serves as the department receptionist and supports department communications, scheduling, payroll, account reconciliation, supplies, and correspondence. The role requires familiarity with HVAC, steam, and normal and emergency electrical systems, particularly those typically found in acute care facilities, as well as computer proficiency, organization, problem-solving, independent judgment, and attention to detail.

Requirements

• High school graduate or GED.
• Administrative experience in maintenance, engineering, or healthcare.
• Computer proficiency, organizational and problem-solving skills, independent judgment, and attention to detail.
• Familiarity with HVAC, steam, and normal and emergency electrical systems, particularly those typically found in acute care facilities.

Responsibilities

• Serve as receptionist for the department by greeting visitors, answering phones, relaying messages, scheduling appointments, and forwarding calls.
• Type letters, memos, minutes, and other documents as required.
• Publish department work schedules.
• Manage department payroll and account reconciliation, including tracking PTO, ordering department supplies, and reviewing invoices.
• Process and distribute incoming department mail and correspondence.
• Organize regulatory documents and maintain department policies and procedures.
• Serve as the department subject matter expert for the computerized maintenance management system (CMMS) and compliance program.
• Support preventive maintenance scheduling, work order management, and vendor management.
• Manage supplies and parts.
• Develop familiarity with HVAC, steam, and normal and emergency electrical systems typically found in acute care facilities.

Benefits

• Medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED