Facilities Coordinator

Colonial Pipeline Company•Atlanta, GA

About The Position

Colonial Pipeline Company is seeking a Facilities Coordinator to work closely with the Facilities Manager, support day-to-day facilities activities, and serve as a first point of contact for internal and external customers seeking assistance from the Facilities organization. The position supports office and facility operations through work order coordination, database management, office record maintenance, contractor oversight, service-contract administration, project coordination, and scheduling support. It helps maintain safe, efficient, and well-supported work environments while delivering a high level of customer service. The role conducts work in accordance with Colonial’s safety policies and procedures and demonstrates the company’s core values of Safety, Personal Integrity, Respect, Innovation, and Teamwork (S.P.I.R.I.T.). It may also support emergency response efforts, including training, short-term travel, and temporary backfill responsibilities.

Requirements

High school diploma or equivalent.
At least three years of facilities coordination experience, including experience working with contractors.
Working knowledge of building systems, including HVAC, UPS systems, generators, and fire-protection systems.
Understanding of building management, facilities operations, and maintenance activities.
Proficiency with Microsoft Office and AutoCAD.
Strong organizational skills and ability to manage multiple activities simultaneously.
Strong verbal and written communication skills and ability to build effective relationships with internal and external customers.
Demonstrated commitment to excellent customer service.
Strong interpersonal skills and ability to work effectively in a team environment.
Technical aptitude and strong problem-solving skills.
Ability to prioritize work, make sound decisions, and follow established best practices.
Ability to remain calm and accurate in high-pressure situations.
Ability to drive on company business.

Nice To Haves

Associate degree.
Five or more years of facilities coordination experience, including experience working with contractors.
Experience as a building engineer with hands-on technical capabilities.
OSHA 30 certification.
Current knowledge of building and fire codes.
Knowledge and experience using CAD or AutoCAD.
A self-directed approach with the ability to recognize opportunities and adjust direction as circumstances change.
A demonstrated record of providing professional, responsive support to internal and external customers.

Responsibilities

Coordinate facilities contractors supporting fire monitoring, elevators, landscaping, HVAC, janitorial services, plumbing, UPS systems, and emergency generators.
Maintain contractor records, service agreements, contracts, and preventive maintenance schedules.
Provide first-stage coding and approval of facilities invoices.
Set up and administer facility equipment service contracts.
Use CAD systems to maintain facility floor plans and space layouts.
Coordinate employee office moves and work with moving companies as needed.
Serve as a point of contact for landlord communications, including repair requests, follow-up activities, and employee updates.
Complete basic work order activities, including hanging whiteboards, moving microphones and furniture, painting, and performing general maintenance tasks.
Manage multiple facilities-related activities while ensuring timely follow-up and accurate recordkeeping.
Support the business during emergency response efforts, which may include training, short-term travel, and temporary backfill responsibilities.